Address- Full Time, Fixed-term until 16 May 2025
- Salary Level HEW 7 + 17% Superannuation
- Based at the Melbourne CBD, however, may be required to work and/or be based at other campuses of the University. Hybrid
About You
The Executive Services Coordinator will be responsible for the management of a team of executive assistants and the coordination of administrative and shared services for the executive and senior leadership team. The primary objective of this role is to ensure efficient management of College governance and engagement, as well as to provide advice and support to the Director of Governance & Strategic Initiatives regarding strategic and operational projects. The Coordinator will be responsible for ensuring that the team of executive assistants are equipped with the necessary tools and resources to perform their duties to the highest standard.
The successful candidate will possess excellent communication and interpersonal skills and the ability to work effectively in a fast-paced and dynamic environment. They will also have a proven track record of building and maintaining effective working relationships with a wide range of internal and external stakeholders. Critical to success is an excellent customer service mindset and managerial skills, that enable a solutions focused culture.
To be successful in this position, you'll have:
- High level of organisation and time management skills, ability to prioritise multiple tasks and meet conflicting deadlines.
- Proven initiative and problem-solving skills, ability to resolve complex issues, and take action without specific direction where appropriate.
- Demonstrated high level of computer literacy - MS-Office software packages, email, internet and correspondence management databases and a demonstrated ability to adapt to new IT environments.
- Ability to be professional, tactful, discrete and courteous at all times, including the ability to respond appropriately to sensitive information and situations - with the ability to work co-operatively as a member of a team to achieve group goals.
- Experience or demonstrated ability to coordinate executive support and governance activities.
- Excellent planning and organisational skills with the proven ability to produce high quality work output that demonstrates attention to detail and strong commitment to quality.
- Demonstrated project management experience, including the ability to initiate, coordinate, and deliver projects through effective planning, resource allocation, communication, negotiation and stakeholder management, and conduct post-project evaluation and reporting.
Qualifications
- Relevant tertiary qualifications and/or substantial experience.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the College of Vocational Education
The purpose of RMIT's College of Vocational Education is to empower learners and our industry, community and government partners to succeed in the new world of work. Our five-year strategic roadmap, ALiVE@RMIT, purposefully guides everything we do in vocational education to deliver our vision: to position RMIT as a leading multi-sector provider with global impact and influence.
Led by our Deputy Vice Chancellor, the College of VE is reimagining how we deliver vocational education to create unique experiences for our students and partners, so we can:
- lead in practice-based learning
- empower learners for the future of work
- engage industry and community at scale
- grow for impact and influence
The College of VE is delivering impact through transformation that creates long-term change.
To Apply
Please submit your CV and covering letter summarizing your experience for this position by clicking on the 'Apply' link at the top of this page.
Please note: Due to the urgent nature of the role, we will be running a rolling recruitment process, contacting candidates as soon as they apply, so please do not wait until the closing date to apply.
For further information about this position, please see the Position Description hyperlinked below or contact Diana via email at **********@rmit.edu.au.
Link Position Description - Coordinator, Executive Services
RMIT reserves the right to remove this job posting at any time.
Applications close on Tuesday, 14 May 2024 at 11.59pm.
About RMIT University
RMIT is a multi-sector university of technology, design and enterprise with more than 96,000 students and close to 10,000 staff globally. The University's mission is to help shape the world through research, innovation and engagement, and to create transformative experiences for students to prepare them for life and work.
https://www.rmit.edu.au/about
https://www.universitiesaustralia.edu.au/university/rmit-university
Why work at RMIT University
Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. Find out more about working at RMIT University, what we stand for and why we are an Employer of Choice.
We want to attract those who will make a difference. View RMIT's impressive standings in university rankings.
https://www.rmit.edu.au/about/facts-figures/reputation-and-rankings
Bring Your Whole Self to Work
We are better for our diversity. When we listen to those who are different to us, or challenge us, we grow stronger together. When we feel like we belong, we can achieve so much more. We respect each other, embrace our differences and build a sense of belonging in our team and beyond.
We are proud that our dedication to diversity has been recognised by a broad spectrum of external organisations. Visit our Linkedin Life pages to learn more and see some of our most recent wins.
RMIT has a strong dhumbali (commitment) to the employment, development and retention of Aboriginal and Torres Strait Islander people within a culturally safe environment; we strongly encourage applications from Aboriginal and Torres Strait Islander peoples.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT. To discuss adjustment requirements, please contact Kassie (Senior Talent Acquisition Advisor), via **************@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
We are a Circle Back Initiative Employer - we commit to respond to every applicant.
#LI-Hybrid
