Department Coordinator

Job Description :
About us:
At Knight Frank we’re passionate about property, but it takes more than passion to make us the world’s most successful privately-owned property agency and consultancy.
With a 125-year heritage, we are part of a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property transactional and advisory services.
We champion a diverse and inclusive workplace, where people are encouraged to bring their whole selves to work and are proud to not only be the real estate industry’s first WORK180 endorsed employer but also recently being recognised as the Top 101 Workplaces for Women in 2023 by WORK180.
The role:
A great role for an experienced administrative superstar to join one of the largest teams in our Brisbane business.
As a Department Coordinator, you will work alongside the Partner, Head of Industrial Logistics and provide strategic administrative support to the wider team.
Key to this role will be your ability to manage conflicting priorities as well as being able to work in a fast-paced environment.
Please note that this is a maximum term contract of 12 months starting in March 2024.
Key responsibilities:

• Draft, review and prepare correspondence, presentations, and other documentation with minimal instruction.

• Provide general administrative assistance.

• Assist in the preparation and production of submissions for tenders/service proposals.

• Team onboarding & offboarding.

• Supporting the Office Manager with ad-hoc duties.

• Reception duties when required.

• Maintaining the team’s calendar, organise meetings and ensure aware of the daily/weekly movements.

• Coordinate marketing campaigns for properties including design of advertising, organisation of contractors etc.

• Manage and process team invoices.

Who are we looking for?

• Demonstrable experience of at least 2 years within a similar administration or PA role providing support to a team or senior individual.

• Intermediate to advanced level in Microsoft packages – particularly Word, Outlook, PowerPoint and Excel

• Diploma in Business Administration or equivalent.

• Intermediate level in InDesign

• Intermediate to advanced level in Acrobat Adobe and NitroPro

• Flexible approach to work with the ability to adapt to a changing environment.

• Excellent verbal and written communication skills

• Excellent time management & organisational skills

What’s in it for you?

• Competitive remuneration package

• Flexible working arrangements designed to suit individual circumstances and family needs

• Birthday and study leave

• Swap around a public holiday for a cultural swap day!

• Two Wellness Days to allow you to focus on your own physical and or mental wellbeing

• We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our-affiliated charities

• Our reward platform “The Vault” which gives you access to a great range of discounts at popular retailers and supermarkets as well as lifestyle benefits and corporate discounts

• Because life can throw the unexpected at us, we help subsidise private health insurance excess, if you or an immediate family member requires hospitalisation

• Plus, so much more!

Join a team where individual uniqueness is celebrated, contribution is rewarded, and voices are respected and heard. A place where everyone has the chance to perform at their best.
Not the perfect fit? Apply anyway. You might have something we didn’t realise we needed!
Applicants with Australian working rights need only apply. No Agencies please.
Please note, if you are successful in securing a role, you will be subject to police checks as part of our standard recruitment process