Director Corporate Services

The position of Director Corporate Services is a member of the Senior Leadership Team at Business Events Adelaide and is responsible for managing key financial, operational and administrative elements of the business. 

A business event is a conference, meeting, convention, exhibition or corporate incentive.

At Business Events Adelaide, we are inspired by the economic tail that a business event leaves behind in the SA economy through knowledge transfer, research and business collaborations and the attraction of global talent to work in the key industry sectors. Business events are valued by Government as an economic driver.

About our team

ONE TEAM: ACCOUNTABLE, COURAGEOUS, TENACIOUS, INCLUSIVE

1. We are committed
2. We have genuine conversations
3. We are inquisitive and solutions focused
4. We respect everyone’s opinions
5. We collaborate and support each other
6. We celebrate success

Position Objectives:

• Administration and procedure management
• Policy management
• Human resource management
• Financial management
• Contract and asset management
• Board organising and servicing
• Support services to Chief Executive Officer

Specific Duties:

Administration

• Manage office administrative requirements
• Process and monitor employee payroll through external provider
• Maintain personnel records tracking employee leave and training
• Coordinate induction and orientation programs for new employees and industry placement students
• Administer insurance cover and claims
• Maintain accommodation, vehicle and plant and equipment leasing agreements
• Maintain suite of administration and CRM templates

Policies

• Maintain and update as required a full suite of office policies
• Track legislative amendments and industry standards and benchmarking

Human Resources 

• Plan, direct, and coordinate the administrative functions of the organisation
• Bridging management and employee relations by addressing demands, grievances or other issues
• Maintain personnel records tracking employment history, promotions, salaries, leave and training
• In liaison with the Senior Leadership Team manage the recruitment and selection process
• Analyse the skills and qualities required for each job and develop position descriptions, advertise staff vacancies as appropriate, assess applications, interview applicants, make recommendations to management about staff appointments
• Provide advice and information to management and employees on personnel policies and procedures, including equal opportunity, anti-discrimination and occupational health and safety programs
• Advise employees on work matters, career development and industrial matters
• Conduct induction and orientation programs for new employees
• Conduct exit interviews

Contract and Asset Management

• Manage office contracts i.e. office and equipment leases
• Manage asset maintenance and replacement
• Manage IT infrastructure and software in liaison with IT contractor
• Manage the contract requirements of the Government’s Business Events Bid Fund program

Finance

• Establish effective financial controls, implement and maintain appropriate management accounting and reporting systems, budgetary controls and expenditure procedures, in line with legal and corporate requirements
• Work in conjunction with the external accountant to prepare and maintain annual operating budget and monthly financial statement reporting
• Work in conjunction with the external accountant and auditors for the annual audit
• Review BAS & GST reports, Fringe Benefits Tax, Payroll Tax and WorkCover Reconciliation reports
• Manage the financial requirements of the Government’s Business Events Bid Fund program

Board

• Organise Board and Finance & Audit Committee meetings (average six Board meetings per annum)
• Assist the CEO to develop and present board papers
• Distribute board papers using Convene
• Take minutes of the meeting
• Develop project reports as required

Support the CEO

• Work with the CEO (and Senior Leadership Team) to develop and maintain a high performing office culture that recognises and rewards employees for success
• Develop a gate system for CEO approvals
• Assist with State Government and City of Adelaide correspondence and reporting

Qualifications:                       

• Tertiary Education 

Essential Skills & Knowledge:  

• Good planning, organisational, analytical and decision-making skills
• Confidentiality and discretion when dealing with people
• Effective management skills
• Budgetary formulation and financial control abilities
• Understanding of office policies and procedures for a medium size organisation
• Excellent written and verbal communication skills
• Effective interpersonal skills
• Effective organisational and time management skills including ability to prioritise tasks and meet deadlines
• Good personal presentation
• Ability to work with Board and undertake project work
• Ability to work independently and as part of a team
• Sound computer skills in MYOB, Microsoft suite and data base systems.

APPLICATIONS CLOSE AT 11.59pm ON SUNDAY 30 JUNE.

Business Events Adelaide reserves the right to interview and offer employment prior to the application deadline.

Enquiries can be directed to *****@businesseventsadelaide.com.au.