Event And Bookshop Coordinator

Event and bookshop coordinator

At Parentshop, we provide specialised development training that delivers effective behavioural solutions for all ages. We guide and support professionals in education, psychology, social work and family support groups, so they can affect behaviour change within their own organisations, and for their clients.

Specialised training courses and resources provided by Parentshop equip participants with the skills and tools they need to implement strategies to deal with difficult and challenging behaviour in children, adolescents and adults.  The latest research in behavioural sciences underpin our training solutions, yet they are practical and easy-to-implement – whether at home or in a workplace environment. For more information visit www.parentshop.com.au. 

We are looking for a event & bookshop coordinator to join our team in Byron Bay to assist us with Event and bookshop management tasks. 

The position is casual position for 38 hours a week, Level 4.1 of the Educational Services Award, General staff - $37.29 per hour.  This is a busy role that is casual for a 6-month probation period with the opportunity for casual conversion after this period. This is a casual role for 38 hours per week, 8am - 4pm Monday to Friday.  

This role is responsible for managing all aspects of events and all aspects of our event managing software and bookshop. 

Tasks included but not limited to;

• Manage all aspects of our event management software, Arlo and event delivery. 
• Book venues and manage all aspects for the events – from womb to tomb. 
• Book and liaise with presenters regarding availability and book travel for all events / meetings. 
• Prepare webinars in zoom and assist on webinar days. 
• Manage the Parentshop bookshop, send out orders, order new stock and market and promote complementary course books and resources. 
• Research event suppliers and choose the best combination of quality and cost whilst developing and maintaining working relationships with vendors and venues.
• Communicate event details, client contact and procedures to presenters and clients. 
• Adhere to event budget. 
• Pack event resources to send to venue, presenter, organisation or school. 
• Calculate the number of manuals we need for each half yearly lot of courses and organise printing and preparation of manuals for upcoming practitioner training courses. 
• Use and maintain the events operations manual. 
• Ensure schedule events reach their minimum number to run. 
• Answer the phone and attend to enquiries. 
• Attend fortnightly WIP - and contribute to same.
• Assist with design and maintenance of Arlo CRM.

Benefits to you:

• Be part of a growing company with well-established projects in Australian Schools.
• Office based events role, not requiring evening work. 
• Byron Bay location.

Essential criteria: 

1. A tertiary degree or 5 years of experience in events or in a high-level administration environment that reflects a strong organisational capability.
2. The ability to foresee problems and to manage both ‘real world’ and technical logistics while delivering numerous events.
3. Corporate administration or event experience, with a demonstrated ability to manage multiple competing priorities.
4. Ability to initiate and drive continuous improvement in your work.
5. Excellent organisational, communication and time-management skills.
6. Competent technical skills and the ability to quickly master specialised learning management software and webinars in Zoom highly regarded.
7. Experience in booking and coordinating travel for presenters and staff. 

To apply for this position, send a resume and covering letter to addressing the seven selection criteria to Hayley Cravigan at **@parentshop.com.au by Wednesday 3rd July.