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Form of workThe RNA is currently looking for an enthusiastic and detail-oriented Event Planner, this position is responsible for coordinating events held in Royal International Convention Centre and on the Brisbane Showgrounds under the direction of the Event Planning Manager. This role is also responsible for coordinating RNA, RQA and Ekka events during and in the lead up to the Royal Queensland Show (Ekka).
You will have event management/planning experience that will involve using a EBMS (Event Business Management System) – knowledge in Ungerboeck would be highly advantageous. You will be involved from planning to execution by RNA’s operational teams, which will require close monitoring and documenting event arrangements, whilst collaborating with internal and external stakeholders.
This is a permanent full time position commencing ASAP.
Responsibilities
- Communicate and collaborate with the client to determine all event details, such as room allocation, catering requirements and venue set up, while providing advice and guidance as appropriate.
- Verify the accuracy of all event bookings using the Ungerboeck system and maintain the event file with current information and documentation.
- Communicate and coordinate with internal stakeholders regarding WHS, food and beverage requirements, event set-up, client audio and visual requirements.
- Communicate and liaise with external stakeholders, such as QPS, BCC, and Traffic Management, when necessary.
- Facilitate site inspections and stakeholder meetings when required.
- Develop floor plans within the CAD system.
- Prepare and distribute detailed and accurate event orders to the client and relevant Operations personnel.
- Build a strong professional relationship and maintain ongoing communication with the client pre, during and post event.
- Ensure that operational staff are fully briefed on all details and specific client requirements to ensure smooth execution of their event leading to a high level of client satisfaction.
Selection Criteria
- Previous event planning experience
- Previous experience with Event Management Systems desired
- Problem solving skills and customer focused approach.
Benefits of Joining the RNA Team:
- We offer 5 weeks of annual leave, calculated on a pro-rata basis
- 5 days annual Wellness Leave
- Free Inner-City Onsite Parking
- Staff Events, like team building, lunches & activities
- Supportive, innovative, friendly team and inclusive company culture
- Competitive compensation packages
- Serious Career progression opportunities within a business that values and rewards their staff.
- Opportunity to work on Queensland’s largest annual event, the Ekka
About Us
The Royal National Agricultural and Industrial Association of Queensland (RNA) is committed to celebrating and championing agriculture and the essential role it plays in the everyday lives of Queenslanders.
We do this by showcasing and rewarding the very best of the best in agriculture through our Royal Queensland Show (Ekka) and Royal Queensland Awards (RQA) competitions.
The RNA has been committed to ensuring the community recognises the vital role agriculture plays in everyday life since 1875.
Applications close: Monday 29th January 2024
To be considered for this role, please ensure you include a one-page cover letter addressing the above selection criteria and your current resume in your application.
Please note we may interview candidates before the closing date of this job advert.
