AddressAs Australia's first private University, Bond University based at Robina, Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.
- Supportive and collaborative work environment that values diversity, equity, and inclusion
- Work in an environment that values continuous learning and career success.
- Work alongside passionate professionals who value teamwork and cooperation
Events Administration Officer
Campus Life
Full-time, Fixed Term for two years
Position Reference No: 117529767
Join Australia’s number one University for student experience*, and enjoy staff benefits including:
- Free staff car parking
- 36.75 hour standard work week
- Access to flexible work/work from home arrangements#
- Up to 18/26 weeks of parental leave#
- Salary packaging options for FBT and Non-FBT items#
- 17.5% of base salary leave loading
- Staff wellbeing program
- Free & Confidential Employee Assistance Program available for all staff
- Study assistance for staff and dependents#
- Corporate health and finance discounts
- Onsite Medical Centre and Counselling Services
- Onsite Sports Centre including gym, fitness classes and pool#
About the Position
We are seeking a highly organised and proactive Events Administration Officer to provide comprehensive administrative support to the Events General Manager and Events Team.
The ideal candidate will be proficient in multitasking, exceptional communication skills, and a detail-oriented approach to manage a variety of administrative and finance functions effectively.
Key Responsibilities will include:
- Providing administrative support for event related duties to include confirmation of event details, compilation of event agreements, processing event finances, reporting and office management.
- Assisting and supporting the procurement and management of the merchandise portfolio, dispatch of orders, monitoring stock levels, procurement of new products.
- Monitoring the generic email inbox and manage event requests and bookings.
- Managing incoming calls and enquires on central phone line.
- Coordinating reports, documentation and follow-ups from meetings
- Raising purchase orders and follow up on POs/invoices.
- Handling expense claims and reconcile credit card transactions.
About the Person
The ideal applicant will have:
- Proven experience in an administrative support role, ideally with exposure to events and the hospitality industry in addition to finance and office management functions.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organisational and time management skills.
- Strong communication and interpersonal skills.
- Ability to handle multiple tasks and prioritise effectively.
- Experience with event/venue management software will be highly regarded.
Salary details
The salary for the position commences at $ 69,843.17 per annum, plus 12% superannuation. Applications will also be considered from candidates seeking a part-time appointment at a minimum 0.8 FTE, salary pro-rata based on FTE.
Please note: The fixed term of this employment contract will be for up to two years, with twelve months' probation. The prospect of conversion to a continuing employment contract will be discussed at the end of the contract term.
Further information
Position-related enquiries can be directed to Mairéad Courtney, General Manager - Events at 07 5595 1*** or ********@bond.edu.au
How to Apply for this Position
For further details regarding this appointment please reference the position description and selection criteria at Jobs at Bond | Bond University
Applications will be submitted online via the Careers at Bond University candidate portal. Please follow the 'How to apply' instructions provided. All candidates will be required to register prior to submitting an application.
Applications close: 5:00pm, Sunday, 7th July 2024
Applicants must have current work rights in Australia at the time of application. This status will be verified as part of the recruitment process.
Please note, the successful applicant will be required to produce a certified copy of their highest qualification received prior to commencement of duty.
Conditions of employment are offered under a Bond Workplace Agreement (BWA).
Bond University is an equal opportunity employer, and we encourage our students and staff to respect individuality and diversity. In line with Bond University’s values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.
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*Good Universities Guide 2006-2022
