Events Coordinator

THE AUSTRALIAN PROPERTY INSTITUTE (API)

The Australian Property Institute (the API) is the leading and contemporary membership organisation for property professionals that develops and supports their members to advise the community and business. We are on the hunt for an Events Coordinator to join our dynamic organisation. 

OPPORTUNITY

The Australian Property Institute now has a unique opportunity for a passionate Events Coordinator to join their driven organisation. This is a full-time position ideally based in Sydney or Perth, however this role can be worked remotely from anywhere in Australia.

Reporting to and working closely with the Head of Events, the Event Coordinator is responsible for assisting the development and management of the API Events Program. The Events Coordinator will work closely with the Head of Events, Events team and all API business units to ensure delivery of high-quality events with relevant content and a consistent brand. The position will also provide input and support to the development of nationally consistent event management procedures and execution.   

Day-to-day duties 

• Ability to build interactive sites, attendee apps, organiser apps and generate complex reports.
• Manage partner and exhibitor deliverables 
• Design and deliver a conference delegate engagement strategy
• Support the Events Manager with end-to-end delivery of the National Property Conference, National Excellence in Property Awards program, and National Event Series.
• Assist in the development and implementation of nationally consistent event management procedures, sourcing, and templates. 
• Support the Membership Services Team to deliver the full program of local, state and national events. 
• Contributing to customer service and member support being the main point of contact for event enquires. 
• Administrative support for events including development of run sheets, event briefs and other event collateral such as invoicing.
• Source and obtain quotes from venues and other suppliers.
• Liaise with suppliers and partners to ensure a high level of service delivery.  
• Assist with the management of engagement strategy for the events calendar. 
• Event planning and management, including achieving financial outcomes. 
• Provide end to end support for API business units for event management ensuring consistency at large state, territory, or regional events. 
• Effectively utilise resources including delegations and budgets. 
• Monitor and manage risks 
• Perform other duties as directed, consistent with the Events Coordinator’s skills and role.

YOU                                    

• At least 2 years’ experience in a similar role that demonstrates a proven understanding of end- to-end event planning and delivery including post-event evaluation.
• Proficient in using MS Office, including Word, Excel, PowerPoint, and Outlook.
• Experience using an Event Management Software (EventsAIR)
• Well-developed interpersonal, communication and customer service skills, with the ability to communicate with a diverse group of stakeholders, both internal and external, at all levels of an organisation
• Ability to build constructive and long-term internal and external relationships.
• Experience working with multi-functional and remote teams. 

Desirable  

• Qualification in Event Management.
• Experience in event marketing or communications.
• Experience in planning and executing complex multi-day conferences for 700+ delegates.
• Knowledge and/or experience working in a membership organisation or association.
• Understanding or experience of the property profession.
• Proficiency in using Adobe suite including lnDesign, Photoshop and Illustrator.
• Webinar or video production experience.

WHAT WE OFFER YOU 

You will receive an attractive remuneration package, commensurate with skills and experience. 

Access to our Member Rewards, such as discounts to The Good Guys, Renault and many more. 

A collaborative work environment with a passionate team of people committed to achieving the best outcomes for our employees. 

You will receive on-going training and support as well as professional development opportunities to help you grow your career!

You must be an Australian Citizen or the holder of an Australian Permanent Residency Visa to be eligible for this role.