Events Management and Executive Assistant

Who we are:

Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.

We pride ourselves on empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs, extensive training opportunities and much more.

Urbis shaping Futures your way!

The Opportunity: 

A fantastic opportunity has arisen for an experienced Events Management and Executive Assistant to support our NSW Regional Director and the Directors of the Economics & Property within our Sydney office. This is a 12 month maternity leave contract, starting from July 2024 until July 2025.

We are looking for someone who has an interest in client engagement/events, self-starter, with the right combination of talent, energy and a commitment to excellence, to provide high quality support. You will also have the opportunity to support other team members and seek to add value with new ideas and initiatives to benefit our team. 

You will: 

• Provide executive support to the Directors of the Sydney based Economics & Property team.
• Coordinate, manage events and functions including proactive management of our calendar of events for the year, booking venues, facilities and entertainment and coordination of attendees consistent with the Urbis brand and desired client experience.
• Develop and maintain stakeholder relations by establishing a friendly and professional rapport.
• Connect and knowledge share with Office Services team and peers in other offices to foster a consistent client / event experience.
• Support business development and regional integrated opportunities activities, working closely with the NSW Regional Director and directors of the Sydney based Economics & Property team.
• Diary and email management, including the organisation of meetings and travel arrangements.

About You:  

This position would suit someone who has a minimum of 3 years' experience in a similar role, supporting a number of leaders with a combination of the following competencies:

• Enjoy working within a vibrant team and collaborating to achieve common business goals.
• Completion of a secretarial studies/business administration course and/or equivalent 
• Experience in Events Management, proactively promoting events that benefits the business internally and externally.
• Intermediate to advanced level of experience using the Microsoft Office Suite, Word & PowerPoint.
• Attentive, attention to detail and lateral thinking is a must in this key position for the team.  
• Clear, concise and confident communicator, and able to manage expectations and priorities of clients. 
• Eagerness to contribute to administration and project coordination process improvement  

Why Urbis?

Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer, and an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA).  As a member of our team, you will have the benefit of:

• Working in a truly flexible workplace, while maintaining strong client support and engagement.
• Active mentorship, development of career goals and support in achieving them.
• Investment in ongoing training with all employees provided with an annual training budget.
• Opportunities to partake in internal and external networking and social events across the State and Nationally.
• Working on city-shaping projects alongside the best in the industry, and across all sectors. 

How to Apply?

Are you ready to start your journey with some of the brightest minds in the industry and you are passionate about making a difference to our clients, community, and team? Click on "Apply for this job." Or email us at *******@urbis.com.au if you have any questions. 

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