Examination Logistics Officer

• Fantastic casual opportunity to provide support with the facilitating of examinations at the University of Sydney

• Multiple positions available - must have flexible availability from 3rd - 15th June 2024 (weekend and evening shifts also available)

• Paid online training will commence the week beginning 29th April 2024

• HE02 Step 1 - $44.26 per hour excluding Superannuation 

About the opportunity

The Examination Logistics Officer works with the Exams Office in Student Administration Services (SAS) and will take a hands-on approach facilitating the efficient running of examinations in accordance with the policy and procedures of the University. 

The Examination Logistics Officer will primarily assist with the packing and/or logistics of centrally managed examinations. In this role, you will be required to provide support services to the examinations office in the formal exam sessions, providing timely and secure distribution of examination papers and associated materials. Operating within a high volume and demand-driven service environment, the Examinations Logistics Officer works closely with staff in the Examinations Office to support and deliver an efficient and effective exam experience to students.

We are seeking multiple Examination Logistics Officers to take on packing, room attendant or driving responsibilities, so please outline your preference/specialisation in your application or cover letter. You will be required to support the upcoming examination period, which will run from 3rd - 15th June 2024 . This role is ideal for an individual with flexible and full availability over this 2-week period (evening and weekend shifts also available).

If successful, you will also be required to undertake online training from 29th April 2024.

Your key responsibilities

• receive and forward examinations papers and associated materials in accordance with university procedures and security

• monitor exam supervisor sign on sheets and advise examinations office of issues

• set up of examination venues, including paperwork and computer equipment, receiving, and checking computer systems to facilitate the efficient delivery of computer-based examinations on campus

• ensure that exam papers and supporting materials are secure at all times

• assist exam supervisors with transporting exam papers and/or materials

• check, sort, collate and pack highly confidential and high volumes of exam papers with a high level of security and accuracy, within strict turn-around times and in compliance with University policies, rules, and guidelines

• prepare and accurately distribute, collect, and validate exam materials and venue boxes to venues within precinct

• under the direction of the examination office and/or relevant team leader, support the activities of the portfolio to ensure compliance and service excellence to students and staff

• complete reports for any incidents in accordance with University policy and procedure

• perform work activities relevant to the role’s key accountabilities as approved by the Exams Coordination Officer and commensurate to the role’s classification level.

About you

• experience in the provision of excellent customer service, together with well-developed communications skills within a strong customer service focused environment

• punctual and reliable, calm, and cheerful demeanour

• accurate and efficient administrative skills with excellent attention to detail

• capability to maintain continuous mobility for long periods of time and carry documentation, including examination papers between venues

• well-developed interpersonal skills, including the demonstrated ability to work both independently and as part of a team

• basic computer skills including MS Office Suite

• ability to exercise sound judgement and initiative

• Important to note: undergraduate or postgraduate students (coursework-based students) are NOT eligible to apply.PHD students, research students or masters by research students are eligible to apply.

We are seeking multiple Examination Logistics Officers to take on packing, room attendant or driving responsibilities, so please outline your preference/specialisation in your application or cover letter. Please note, if your preference is driving responsibilities, a vehicle will be provided (valid driver’s licence will be required).

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

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