Executive Administrator

Plan International Australia’s Commitment and Mission

Plan International is a global not-for-profit, working to change the world so that all children can live happy and healthy lives, and so that girls in all their diversities can take their rightful place as equals.

At Plan International Australia, we celebrate diversity. We deeply believe all different opinions and experiences will enrich our team and represent our beneficiaries and partners across the globe. Our commitment to an inclusive workplace culture means we embrace working with all sectors of the community.

Be the change you want to see

For 85 years we’ve worked hand-in-hand with local communities, so babies can survive their first 1000 days, so children can learn in safe environments, so girls can strive for work outside the home, so young people can speak up for their rights. We know that girls are the most marginalised by poverty, and for too long have been held back from reaching their full potential. This is why we work with all children to solve poverty but especially girls. We have a long history, but our approach is new. We’re secular, and we view the children, families and local communities we work with as our partners and our equals.

Possibility. Opportunity. Equality. Partnership. Love. Humanity. This is what we stand for.

The Opportunity at Plan International Australia

You’ll play a vital role supporting the CEO, Board and Executive Leadership Team by helping coordinate our team and driving forward key initiatives. Joining 18 months into an ambitious 5-year strategy, you will play a supporting role in helping Plan International create more justice for children and equality for girls.

You’ll keep the Executive Leadership Team and Board processes running smoothly and ensure our teams have all they need for engagements throughout the week. You’ll support a broad range of organisational activities including diary management, administration, document preparation, stakeholder co-ordination and logistics. You’ll also support internal organisational communication and events and help create a great office environment to support our hybrid ways of working.

You bring experience in executive level coordination and support such as Senior Administration or EA roles, a friendly and collaborative communications style, a positive can-do attitude and an ability to prioritise and deliver to deadline. Experience in the for-purpose sector is welcome but not essential.

Please note this is a parental leave cover for a period of 12 months.

What you’ll do

• Administrative support including diary management, document preparation for the CEO, Deputy CEO’s and Executive Leadership Team
• Board liaison and administrative support including logistics
• Facilitate the flow of information from the business to the CEO and vice versa
• Ensure appropriate knowledge management of all relevant information.
• Support internal organisational communication and events and help create a great office environment to support our hybrid ways of working.

For a full description of your role, please refer to the Position Description as attached to the Role Advertisement on our Careers page: https://www.plan.org.au/work-with-us/.

What you’ll bring

• Relevant experience in a senior administration or other senior executive support role.
• High degree of professionalism, judgement, discretion and confidentiality
• Demonstrated initiative and self-starting attitude and ability to work autonomously
• High level written and communication skills and ability to interact at all levels of Plan. You can liaise effectively and sensitively at all levels, both internally and externally, for a range of purpose. You know how to alter your communication depending on the audience and context.
• Skilled in being able building and maintaining productive relationships. You can work as part of the team and independently, with people at all levels, and with people both internal and external to Plan.
• Balance competing priorities and maintain a flexible and adaptable approach while working to deadlines. You’ll be able to respond quickly to time sensitive matters and also co-ordinate longer-term pieces of project work. You will be able to work on multiple matters simultaneously.
• Experience in the preparation of Board meetings and distribution of Board papers and organisation of all relevant logistics
• Highly organised and have a meticulous attention to detail
• Technically proficient. In particular, will be able to support the CEO in the preparation of presentations and Board papers.
• Commitment to social change welcomed likely through working or volunteering for a for-purpose organisation or by being involved as part of the social justice movement.

Working at Plan international Australia

What this opportunity will mean for you:

• Purposeful work, joining an organisation that is passionate about what they do
• Hybrid working culture and an office based in Melbourne CBD (Southbank)
• Salary packaging
• Genuinely flexible leave and working arrangements, such as inclusive parental leave
• Committees, events, team activities and network opportunities with a range of initiatives to get involved in
• An Employee Assistance Program to support your mental and social wellbeing

How to Apply

Click Apply Now to submit your application.

Our commitment to you…

If you are wondering whether this role is for you, however you believe in yourself and know you have what is needed to fulfil this role, please apply anyway. At PIA we believe in looking for skills and abilities that new team members can bring and add to our culture. Even if you don’t wholly fit the criteria, we still want to hear from you!

Equal Opportunity Employer

Plan International is an equal opportunity employer dedicated to being a child-safe organisation. We are dedicated to working people from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

Please note: We make hiring decisions based on your skills, experience, and passion. When you apply, please tell us the pronouns you use and any adjustments you may need throughout your interview.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. As part of the screening process, candidates will be required to complete a satisfactory National police Check, sign our Safeguarding Children and Young People policy and code of conduct, and where necessary complete a Working with Children Check.

Join Plan International Australia and help create justice for children and equality for girls.