Executive Assistant - 12 Month Fixed Term

Quantium is a world leader in data science and artificial intelligence. Established in Australia in 2002, Quantium is a global team of more than 1,100 people across 14 locations with a unique blend of capabilities across product and consulting services to help businesses unlock value from data and analytics. Quantium partners with the world’s largest corporations, including Woolworths, Asda, HSBC and Discovery, as we forge a better, more insightful world.

What’s on offer

We are looking for an administrative superstar to join us! As the Executive Assistant you will report into our Senior Business Manager and directly support 4-5 executives across Group Services as well as the Executive Director / co-Founder. This is a great role for a self-starter, who is looking to add value, grow their skills and can work in a fast paced, dynamic environment.

Key responsibilities include:

• Full diary management for the executive team
• Meeting coordination, including PowerPoint decks, agendas, room bookings and configuration, catering etc.
• Contract administration for the legal team, filing and maintenance of internal systems and databases 
• Event coordination such as monthly/quarterly meetings (Town Halls, team meetings) and any team activities and social engagements.  Support the Senior Business Manager for any strategy days, senior leadership meetings and forums etc.
• Expense management, processing of invoices, raising and managing purchase orders, travel bookings where required
• Ad hoc  support as required for the Senior Business Manager, ie during leave periods 
• Be an active member of the wider Quantium Assistants and Administrative community, provide coverage where required, for example reception coverage or any overflow admin tasks

This will be a full time,12 month fixed term opportunity and you must have the legal right to work in Australia unrestricted. The role will be based out of our head office in Eveleigh, conveniently located near Redfern station. Our employees enjoy a hybrid working environment, recreation areas, snacks and drinks, fitness, wellness and community group participation and a casual dress code. As part of the Woolworths Group, we benefit from the Woolworths Group discount as well as other partner discounts and information! 

About you

We are looking for someone with 3-5 years previous experience having supported multiple senior leaders, in a fast paced, high change environment.  You must be able to think on your feet, anticipate changes and work at pace with minimal direction

To succeed in this role, you:

• Will be self-led and have the confidence to ‘gate keep’ and influence positive outcomes
• Can balance priorities, anticipate changes and be flexible in your approach
• Won’t be fazed by a busy inbox and be able to manage your time as well as that of the Executives
• Have exceptional communications skills, with high attention to detail
• Intermediate to advanced Microsoft office skills, particularly Outlook, PowerPoint and Word and
• Have experience managing and updating different systems including expense management, document filing/storage and invoicing/purchase orders
• Take a creative approach to problem solving and are committed to best practice and continuous improvements
• Have the highest levels of confidentiality

More about Quantium

As one of the world’s fully diversified data science and AI leaders we operate across every sector of the economy and we’re growing fast - with growth comes opportunity! We’re passionate about building out our team of smart, fun, diverse and motivated people.

We combine a team of experts that spans data scientists, actuaries, statisticians, business analysts, strategy consultants, engineers, technologists, programmers, product developers, and futurists – all dedicated to harnessing the power of data to drive transformational outcomes for our clients.

We actively foster a culture where our people can stretch themselves to reach their full potential. We also know that work has to work for you, and modern life is fast paced and balance can be tricky. You want to work where you are respected and valued as an individual, not a number. Quantium embraces a flexible and supportive environment dedicated to powering possibilities for our team members, clients and partners.

Quantium are an equal opportunity employer and value diversity. We are a multicultural team of various beliefs, sexual orientations and gender identities. We celebrate our diversity of race, religion, colour, national origin, gender, sexual orientation, age, marital status and disability status.

Please note, this role is not suitable for Graduates. If you are a graduate and you’d like information about our Graduate Academy please visit https://au.gradconnection.com/employers/quantium/about-us/

If you submit an application or expression of interest to The Quantium Group Pty Ltd, we may disclose your application or expression of interest on a confidential basis to our related companies, and joint venture companies, including our Parent Group - Woolworths Group Limited.  We will only make such disclosures for the purpose of considering your application or expression of interest and opportunities in those organisations.