AddressHelp us deliver like never before
We’re looking for an Executive Assistant to join our diverse, talented and innovative digital technology team who together are helping our customers and communities build a better future. Together, we design, build and maintain products, services and experiences that Australian's love and trust, while delivering a sustainable future for Australia Post, and you could be part of that.
We're empowered to deliver for our teams and to delight our customers. We provide an inclusive and supportive environment that nurtures talented people, trusts our teams to deliver their best, and leverages modern work practices and technologies. It's an unexpectedly dynamic and collaborative culture that feels more like a start-up than a 213-year old icon.
What you’ll deliver with us
As the Executive Assistant you will support the Chief Technology Officer and GM Technology - Corporate. This role provides high level administrative and business support to these leaders in the organisation. You will provide a wide range of office administration and support services. This is a 20-month maternity leave contract based in Sydney that goes beyond just diary support.
You will manage calendars, follow up with "Heads Of" for action, ensure your leader has correct papers for meetings, prepare them for upcoming engagements and ensure they are meeting deadlines. Working closely with General Managers and Leadership team to drive actions and initiatives that support the business in managing its people/capability, operational and financial resources. You'll also review all incoming correspondence and identify the appropriate corresponding Manager.
You’ll also
- Provide a high level of business support to the GM - Technology and the CTO
- Monitor and manage central email addresses, distribution lists, organisation data and travel arrangements.
- Manage central inboxes for teams which includes but is not limited to: processing invoicing and purchase orders, all other adhoc queries.
- Undertake research, collate and analyse data and prepare reports and presentations on behalf of the General Manager and CTO.
- Prepare confidential materials, distribute team communication, memos, attend meetings, and prepare minutes for various forums/meetings.
- Undertake reconciliation of BCard expenses, invoice payments and maintenance of stationary supplies and office equipment.
About you
You have experience working in a demanding environment and you have a high attention to detail. The EA in this team is expected to have strong interpersonal and verbal communication skills with the ability to establish working relationships with people from various levels of the organisation. Being able to utilise your relationships to influence beyond your span of control will be key in being successful in this position. Ultimately we are seeking an individual who is highly organised and can manage conflicting priorities in a demanding setting.
You’ll also need
- Demonstrated executive support experience in professionally managing administration functions in a complex environment.
- Experience working as an Executive Assistant, Coordinator or in Office Support is advantageous.
- Strong written skills, particularly in drafting correspondence, presentations and minutes.
- Ability to use your own judgement to make recommendations and solve problems in relation to the administration function.
- High degree of proficiency with standard software applications e.g. MS Outlook, MS Word, MS Excel, SharePoint, MS PowerPoint, SAP.
- Ability to plan regular work commitments and meet critical deadlines under pressure
- Available for occasional travel
How we’ll deliver for you
- A hybrid working environment
- Industry leading discounts and benefits package
- Opportunities for career progression
We’re delivering together
At Australia Post, we acknowledge the Traditional Custodians of the land on which we operate, live and gather as employees.
We believe our business should reflect the diverse communities we operate in and are proud to be an inclusive workplace for people from all walks of life. We encourage applications from people of all ages, genders and backgrounds including Aboriginal and Torres Strait Islander peoples, People with Disability, LGBTQIA+ and Refugees. We are one of the largest organisations in Australia to successfully achieve Disability Confident Recruiter status. We are committed to providing an inclusive and barrier-free recruitment process and workplace for those living with a disability and are committed to reviewing and removing bias in our processes to create a gender-equitable recruitment experience and workplace. If you have any questions about accessibility, please contact our Diversity & Inclusion team on ***************@auspost.com.au
