AddressAustralia's natural and cultural heritage is unique. Our land and seascapes are distinctive, home to plants and animals found nowhere else in the world, and to some of the oldest living cultures on earth. These environments and cultures are an essential part of our national identity, and visitors travel from across the country and the world to experience them. The Director of National Parks (the Director) is responsible for six national parks, the Australian National Botanic Gardens, 58 Australian Marine Parks and the Heard Island and McDonald Islands Marine Reserve established under the Environment Protection and Biodiversity Conservation Act 1999.
Parks Australia is the federal park agency that supports the Director, and they are a division of the Department of Climate Change, Energy, the Environment and Water (the Department). We work to showcase these natural and cultural wonders to the world, demonstrating to all why these places are so special, and inspiring communities to become more invested in their care and future.
Kakadu National Park is a world-heritage listed site for its natural and cultural values, and one of three national parks, leased by their Aboriginal owners to the Director of National Parks, and jointly managed by Traditional Owners and Parks Australia. Parks Australia assists with ongoing management of the park's natural and cultural heritage. In addition to ongoing management of the park's natural and cultural heritage, this branch also manages strategic priorities for Parks Australia, managing a range of strategic planning and major capital projects across the three jointly managed parks.
The section assists in the executive management of the Kakadu and Cultural Heritage Branch.
The Job
As an Executive Assistant and Branch Coordinator, you will manage the following for your Executive and their office:
- Manage diary, calendar, inbox, and phone calls.
- Plan and book travel, including accommodation in line with policy.
- Coordination of administrative tasks such as stationary orders, phone lists, property, security, accommodation requests and financial acquittal services.
- Assist the Executive to assign and collate briefs such as senate estimate briefings and coordinating document management.
- Work collaboratively with other Executive Assistants across the Division, including assisting with onboarding new executive support staff as needed.
- Provision of Secretariat Services to various internal and external management committees.
- Assign, manage and coordinate branch responses to requests.
The key duties of the position include
What we are looking for
Knowledge and experience
We are looking for someone who is motivated, has a strong sense of initiative, excellent organsational skills and good attention to detail. Our ideal candidate will also possess excellent people skills, with the ability to develop and maintain effective working relationships with a wide cross section of both internal and external stakeholders.
We are looking for someone who:
- Possesses strong organisation and problem-solving skills, with the ability to plan and manage your workload, select methods that resolve issues as they arise, or seek guidance when required.
- Has good attention to detail, with the ability to take responsibility for accurate completion of work.
- Has the ability to multitask, as well as adjust easily to changing work demands and circumstances.
- Possesses excellent communication skills, both oral and written.
- Has sound judgement, integrity, and discretion, including the ability to maintain confidentiality and privacy.
- Is able to work well independently and as part of a team.
- Is proficient with Microsoft software packages.
- Is committed to building your own cultural and disability competency.
