Executive Assistant To Executive General Manager (Egm)

518174Work type:Permanent - Full TimeLocation:Kent Street NSW AustraliaCategories:Administration

• Hybrid working 3 days in the office 2 days WFH | Sydney CBD location
• Support a collaborative and growing team!
• Be part of building a sustainable future

Cleanaway is Australia's largest waste management organisation with over 7,500 employees working at over 400 sites. We have been around in Australia for over 50 years, delivering solutions that offer extraordinary benefits not just for our customers, but for our communities and environment we live in. Cleanaway provides sustainable waste management solutions to a range of customers including councils, small businesses, large corporate entities and government agencies.About the role:We are looking for an energetic and forward-thinking Executive Assistant with natural leadership capabilities to join our team! Your days will be busy managing a diverse range of duties in this fast-paced, complex environment, but most importantly, be a critical partner in the success of both the Executive General Managers you are supporting. This role will be accountable for driving the coordination and management of all administrative functions.Key responsibilities will include, but not be limited to:

• Manage complex calendars and schedules for two Executive General Managers, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
• Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications as needed.
• Coordinate and organize events, conferences, and other special projects.
• Prepare and edit correspondence and other documents on behalf of the Executive General Managers.
• Maintain discretion and confidentiality in all internal and external relationships, engagements, and communications.
• Anticipate the needs of the Executive General Managers and proactively address administrative requirements to ensure efficiency and effectiveness.

About you:

• Proven experience as an Executive Assistant or similar role supporting senior executives, preferably supporting multiple executives simultaneously.
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication skills, both verbal and written, with a high level of professionalism.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• High attention to detail and accuracy in all work tasks.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Flexibility to adapt to changing priorities and deadlines as needed.

Why Cleanaway:

• Hybrid role - 3 days in the office and 2 days WFH.
• Zero harm safety culture: the safety, health and wellbeing of our people and the communities where we operate are our first and foremost consideration.
• Strong job security, Career progression, and development opportunities.
• Company commitment to diversity and inclusion programs: 18 weeks paid primary carer leave top up and flexible working arrangements.
• Great company benefits: Employee share program, company discounts, salary packaging, flu vaccinations, EAP and more.

Cleanaway is an employer of equal opportunity and encourages and values diversity and inclusion. We welcome applications from First Nations peoples, mature age and early careers, and people from all cultural backgrounds.Advertised: 03 Apr 2024 AUS Eastern Daylight Time
Applications close: 02 May 2024 AUS Eastern Standard Time