Executive Assistant To Mayor And Councillors

Permanent - Full time 38 hoursSalary: Band 6 - $90, 571 - $99,983 + 11% superannuationRole includes an RDOWe are looking for an experienced high performing Executive Assistant to join our dynamic team at Hobsons Bay City Council. You will play a pivotal role that supports Mayor and Councillors in a high-level local government operation. This is a fantastic opportunity for an experienced Executive Assistant who thrives in a fast-paced political environment and is dedicated to excellence in public service. If you possess a unique blend of administrative prowess and excellent interpersonal skills, we invite you to apply and contribute to the effective functioning of our local government.What you’ll be working on

• Administrative Excellence for Leadership: Provide comprehensive support to the Mayor and Council members by managing individual and main council diaries, scheduling appointments, and organizing all necessary logistics for daily activities.
• Communication and Correspondence: Prepare and draft correspondence, ensuring all communications reflect the Council’s high standards and commitment to community engagement.
• Event and Meeting Coordination: Plan and oversee council meetings, briefings, civic functions, and citizenship ceremonies, including arranging catering, equipment, and presentation needs. Ensure all aspects of these events are executed flawlessly to promote a positive community image.
• Document and Report Preparation: Take responsibility for the collation, preparation, and management of reports, documentation, and councillor expenses. Ensure transparency and accessibility by updating information on the Council’s website.
• Stakeholder Interaction: Serve as a primary point of contact between the Council and community members, enhancing public and customer relations. Manage and follow up on service requests and correspondence workflows to guarantee timely responses.
• Financial and Resource Management: Handle the processing of purchase orders, payment of invoices, and reconciliation of expenses. Oversee the distribution of resources and equipment necessary for councillors to effectively fulfill their duties.
• Research and Administrative Support: Assist the Mayor, Council, and Manager Corporate Integrity with research, data presentation, and general secretarial duties to support decision-making processes.

What you need to succeed

• Demonstrated experience managing competing demands and priorities, ideally in a local government or similar political setting.
• Proven administrative, organizational, and event coordination skills, with a strong ability to manage detailed tasks efficiently and accurately.
• Excellent oral and written communication skills, capable of preparing comprehensive reports and engaging effectively with stakeholders.
• Experience with stakeholder management in a high-pressure environment would be advantageous.
• Join us in this rewarding role where your skills will impact our community and support our leadership in their mission to serve effectively.

How to applyfollow the links to send us:

• your cover letter
• and resume

Please note we do not require the selection criteria to be addressed in a separate document.The position description can be accessed belowTo find out more about the role, please contact Rodney Banks (03) 9932 1007.Applications will be accepted until 11:30PM on 5th May 2024.Pre-Employment RequirementsProgressed candidates will be required to complete a National Police Check.Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa with full unrestricted working rights. Work eligibility will be checked as part of the recruitment process.Make an impact that matters!At Hobsons Bay we work as one to achieve exceptional outcomes for our community.Hobsons Bay Council is shaping precincts, building community infrastructure, delivering positive environmental, social and economic outcomes through programs and policies, and providing over 120 services to strengthen our diverse community.If you’re ready to rise to the challenge of making a real difference, join us to help create a community and city that is inclusive, empowered, sustainable and visionary.We are a proud inclusive employer. We encourage people from all walks of life to apply for our job opportunities. Our commitment is to provide diverse, safe and inclusive environments where everyone can grow and succeed.What can we offerCouncil offers hybrid working with newly renovated office facilities in the Civic Centre.We support ongoing professional development, as your career matters to us!Council also provides an employee assistance program, as well as wellbeing programs for staff including Yoga and Pilates classes, walking clubs and more.Hobsons Bay City Council is a proud inclusive employer. We encourage people from all walks of life to apply for our job opportunities. Our commitment is to provide diverse, safe and inclusive environments where everyone can grow and succeed.Attachments:
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