AddressOverview:
We are seeking a dynamic, organized, and positive professional who excels in a fast-paced environment. In an era of rapid digital transformation, you must be tech-savvy and constantly seek smarter, more efficient ways to work. A keen eye for detail and a commitment to meeting deadlines are essential.
About Swan Group:
Swan Group is a premier West Australian commercial construction company with over 22 years of experience. We specialize in high-quality commercial construction, refurbishment, and fitout projects across various sectors. Unlike traditional construction companies, we prioritize people and foster a management style that promotes fairness and innovative thinking, resulting in an empowered workforce that delivers superior results and high-quality projects.
Role and Responsibilities:
As the Executive Assistant to the Management Team, you will provide comprehensive support to our leadership group of four people, with a particular focus on coordinating and executing professional documentation for the sales team. Key responsibilities include:
- Managing internal communication and organizing company meetings and events.
- Assisting in the development and submission of bids, ensuring all pre-qualification questionnaires and tender documentation are completed with meticulous attention to detail.
- Participating in strategy and coordination meetings, tracking milestones.
- Compiling and submitting bids.
- Coordinating clarification questions, forwarding them to clients, and monitoring responses.
- Ensuring the CRM system is up to date and tracking the pipeline of opportunities.
- Contributing to and managing marketing efforts, including social media, website content, marketing materials, and internal news stories.
- Answering phones and opening the office each morning.
- Updating company databases and providing ad-hoc administrative support.
Skills and Experience:
- Proven ability to organize, manage, and prioritize multiple tasks effectively.
- Minimum of 3+ years’ experience in a similar role, with expertise in professional administration, tender writing, marketing, or a related field.
- Tertiary qualification in business administration or marketing, or equivalent experience.
- Content Creation and social media marketing skills essential
- Understanding of the building and construction industry is advantageous.
- High attention to detail and professional writing skills.
- Ability to take ownership of tasks and work independently with minimal supervision.
- Technologically savvy with a willingness to learn new tools.
- Proficiency in Adobe Suite.
- Excellent planning, organizational, time management, and communication skills.
- Autonomous self-starter who excels in both independent and team settings.
- Passion for finding innovative solutions and improving processes.
What We Offer:
- A diverse team environment.
- Opportunities for professional growth.
- A close-knit work culture where we value integrity, quality, resilience, commitment, and community, and we don’t take ourselves too seriously.
Join Our Team:
This is an exciting opportunity to be part of a growing company that makes a difference. The ideal candidate will be a team player who aligns with our company values and culture.
Great People – Great Buildings – Great Legacies
Please apply with a cover letter outlining why you believe you are the right person for this role and what you can bring to the team, and a CV. We are looking for an immediate start, but will hold off for the right person, but don’t delay getting your application in.
