Executive Assistant to Managing Director

Executive Assistant | Port Melbourne | Free Parking | $90 - $110K + Super | International + Domestic Travel

Executive Assistant | Port Melbourne | Free Parking | $90K - $110K + Super | International + Domestic Travel | Discounted Partner Program

My client is seeking an experienced EA to support the Founder / Managing Director of this Port Melbourne based company. This business prides itself on their outstanding customer service, so they are seeking a highly committed and professional candidate to join their team.

Role Responsibilities

• Diary management, and expense management when necessary
• Travel Management (International & Domestic)
• Drafting correspondence for both internal and external contacts & stakeholders
• Board reporting, and compiling research and presentations for meetings
• Ensure that Managing Director is kept up to date with his task list and deadlines
• Acting as main point of contact for internal / external stakeholders
• Assisting with the organisation of company events as requested
• Invoice & Purchase Order reconciliations
• Secretarial Support (Minutes, Reports, pulling together PowerPoint presentations / agendas)
• General Administration support (email management, calendar schedules, document updates etc)
• Ordering office supplies, liaising with service providers, and ensuring staff have all necessary tools to function in their role

Candidate Requirements

• 2 + Years as a Personal / Executive Assistant (ideal)
• Excellent communication skills (verbal & written)
• Able to proof read and draft documents to a high level, e.g. excellent spelling, grammar, and punctuation
• Excellent attention to detail, and strong organisation and time management skills
• Strong Computer Literacy skills are essential, e.g. Microsoft Office Suite – Word, PowerPoint, Excel and Outlook
• Able to prioritise conflicting priorities and adapt to changes when necessary
• Strong comprehension skills, and able to learn new systems and protocols quickly and efficiently
• Diligent and able to manage deadlines
• Experience in an export or food-related business (ideal but not essential)
• Able to take dictation or write shorthand (highly desirable, but not essential)

Benefits

• Free parking on site
• Strong Office Culture, with a supportive team environment
• Hybrid arrangements may be negotiable
• Range of discounts and benefits available through partner program
• Permanent – Full Time
• $90,000 - $110,000 + Super (depending on experience)

If you're interested in this role, click 'apply now' or forward an up-to-date copy of your CV to amy.heffernan@hays.com.auyou.

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