Executive Assistant

Executive Assistant

Take this opportunity to be a part of a fast-paced and varied environment where you will have autonomy as the single point of contact within the Office of the Chief Executive Officer. As the Executive Assistant you will be part of a dynamic and passionate workplace with the aim to manage workflow within the office in a timely and diplomatic manner. 

What the opportunity is: 

• Employment with Museums of History NSW.
• Clerk Grade 5/6. Remuneration package includes salary ($93,295 - $102,941), employer's contribution to superannuation and annual leave loading.
• Full-time ongoing employment.
• The role will work across Sydney.

What we do
MHNSW brings together the museums, historic houses and associated collections previously in the care of Sydney Living Museums with the vast collection of more than 13 million items held by the former NSW State Archives. This includes one of the world’s most complete and important collections documenting colonisation.

What you’ll do with us
This role will provide sensitive and effective administrative support to the Office of the Chief Executive Officer (CEO) to ensure the smooth running of the office, including regular liaison with Government, Trustees and staff across MHNSW.

For more information on the role, please contact Mary Darwell, Chief Executive Officer on 02 8805 5341.

Click here for the role description including the capabilities required for this role.

What you need to do to apply 
To apply you will need to submit the following:

• A one to two page cover letter outlining how your skills and experiences meet the essential requirements for this role,
• A current resume listing two referees, and
• Respond to the 2 targeted questions (no more than 300 words per answer). Your responses to the targeted questions should be submitted online during your application and not included in the covering letter

What you need to tell us - Targeted questions:

1. Please outline your experience in providing senior executive level administrative support, including managing diaries, appointments and records.
2. The Executive Assistant role acts as the central point of contact for the Office of the Chief Executive. The role requires a strong communicator with excellent customer service skills. Please provide an example of where you have delivered excellent customer service to a) an external stakeholder b) an internal stakeholder demonstrating your written and verbal communication skills.

Essential requirements of the role

• Significant and relevant experience in high level executive support and protocol, for chief executive or equivalent, demonstrating initiative, discretion and attention to detail.
• Significant and relevant experience within a cultural, creative or artistic environment representing the Chief Executive’s office (or similar).
• Proven ability to exercise independent judgment and discretion in dealing with a wide range of issues and enquiries.
• Willingness to work across MHNSW sites and ability to travel to multiple locations..

Also note:

• For additional resources to help prepare your application and understanding of the process please refer to Applying for a job.
• To be eligible for an ongoing role in the NSW Public Sector you need to be an Australian Citizen or Permanent Resident. For temporary and casual roles, you need to hold a valid visa giving you permission to work in Australia as required by the role. All successful candidates will be required to undergo a criminal record check with NSW Police.
• A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Submit your application before the closing date: 11.59pm Sunday 17 March 2024

Diversity and Flexible Working

We are expert keepers and tellers of history, and its many stories, peoples, and cultures.  We want to create a team and workplace that reflects this diversity as well as the diversity in the communities we serve. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better, more inclusive results and connects our people to our communities, to our history, and to each other.

Our vision is to support and empower First Nations people, communities and culture, and across the sites that we care for, we are committed to shifting perspectives, truth telling and delivering honest reflections on history.

We understand that flexibility means different things to different people and are committed to offering flexible work arrangements where and when possible.

Our team can provide alternative formats to apply, make adjustments to the recruitment process and offer information about workplace adjustments and support networks. 

If you are a person who requires adjustment and would like to request assistance, please contact Liz Akerboom on 02 8239 2355 or via MHNSWRecruitment@mhnsw.au.

For more information, please visit:

Information on some of the different types of disabilities
Information on adjustments available for the recruitment process

Thank you for your interest in this role. We look forward to receiving your application.