AddressThis is an exciting opportunity to join our organisation as an Executive Assistant, providing administrative support to the Surgical Services Deputy Director of Nursing!
Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 4
Remuneration: $69,840.79 - $71,439.54 Per Annum + 11% Super + Salary Packaging
Hours Per Week: 38
Requisition ID: REQ482537
Applications Close: Sunday, 19th May 2024
Executive Assistant
Awabakal Country - John Hunter Hospital
Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access.
About the role:
This is an exciting opportunity to join our organisation, which focuses on excellent patient care and first-class service delivery. As the Executive Assistant, you will provide administrative support to the Surgical Services Deputy Director of Nursing (DDoN). In this role, you will be working business hours Monday to Friday with some out-of-hours work required for minuting meetings. Tasks include but are not limited to:
- Maintaining and monitoring the Deputy Director of Nursing's diary and inbox, screening telephone enquiries, reviewing incoming and outgoing correspondence, and tracking the progress of matters with deadlines or closing dates.
- Prepare reports and documents as well as draft complex correspondence on behalf of the service/unit.
- Entering daily roster changes, entering base rosters, and triaging incoming communications.
- Triaging incoming communications.
- The recruitment process for positions that directly report to the DDoN.
- Obtain quotes for goods and enter them into our procurement system.
- Provide secretarial support to meetings and committees.
- Assist with the preparation and management of time-critical communications and responses to internal and external stakeholders as directed.
Where you'll be working:
This is an opportunity to work for the largest employer in the region which services a population of more than 900,000 across the Hunter, New England, and Lower Mid North Coast areas. John Hunter Hospital is a Level 6, tertiary referral, major trauma and teaching hospital and is the largest hospital in the Hunter New England Local Health District. HNELHD has strong, innovative connections with the University of Newcastle and Hunter Medical Research Institute.
A career at John Hunter Hospital is for people who want to make a tangible and lasting difference in our community. It is for people who are looking for choice and opportunity through the scope and scale of our roles, projects, and the diversity of our people.
The NSW Government has committed $835 million to redevelop the John Hunter and John Hunter Children's Hospital. The John Hunter Health and Innovation Precinct project will deliver an innovative and integrated precinct with industry-leading facilities. The project will work in collaboration with health, education, and research partners to meet the current and future needs of the greater Newcastle, Hunter New England, and Northern NSW regions.
Benefits:
- A mentor to help ease you into the role.
- Supported through an induction and training plan (face-to-face and online training).
- Career development opportunity.
- Sustainable Healthcare: Together towards zero.
- ADO's each month (for full time employees).
- 4 weeks annual leave (pro-rata for part time employees).
- Salary packaging options.
- Fitness Passport.
- Employee Assistance Program (EAP) for staff and family members.
- Opportunity to work and collaborate with a range of non-clinical and clinical professionals.
About you:
- Health Administration and Executive Assistant experience is preferred however not essential.
- You have great time management and organisation skills.
- You can be flexible and adaptable to a fast-paced and changing environment.
- You can anticipate and meet the needs of management without instruction.
Need more information?
- Click here for the Position Description.
- Find out more about applying for this position.
For role-related queries or questions contact Jessica King on *************@health.nsw.gov.au.
Information for Applicants:
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
All NSW Health workers are required to have completed a primary course of a COVID-19 vaccine which has been approved or recognised by the Therapeutics Goods Administration (TGA). New applicants must have completed the vaccination course prior to commencement with NSW Health or provide an approved medical contraindication certificate (AIR Immunisation History Statement) certifying the worker cannot have any approved COVID-19 vaccines available in NSW.
Acceptable proof of COVID-19 vaccination is the Australian Immunisation Register (AIR) Immunisation History Statement (IHS), or AIR COVID-19 Digital Certificate, or AIR COVID-19 and Influenza IHS. Booster doses are highly recommended for all health care workers who have completed the primary course of COVID-19 vaccinations.
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