Executive Legal Assistant

Superb opportunity within the world's leading sustainable building materials company
Legal Secretarial/EA experience required
Located at Chatswood, NSW
Holcim:
As a global leader in innovative and sustainable building solutions, Holcim are enabling greener cities, smarter infrastructure and improving living standards around the world. With sustainability at the core of our strategy, we are becoming a net-zero company, with our people and communities at the heart of our success. We are driving circular construction as a world leader in recycling to build more with less. It's all thanks to our 70,000 talented people around the world who are passionate about building progress for people and the planet through four business segments: Cement, Ready-Mix Concrete, Aggregates and Solutions & Products.
Holcim People:
Holcim people are passionate about finding better ways to build. They embrace innovation and improvement with a pioneering spirit. They work as trusted partners, creating better solutions and experiences for their customers, communities, and colleagues.
The Holcim Experience:
At Holcim, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. With us you'll have the chance to embrace the passion we share for our planet. You'll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because it's only when we work together in a culture where everyone thrives, that we can build the world we all want to live in. To find out more, visit www.holcim.com.au/careers.
About the opportunity:
This is a superb opportunity for a highly organised and experienced Executive Legal Assistant to join our dynamic team. The role is an exciting one and will see you providing comprehensive administrative support as an executive assistant to the General Counsel and Company Secretary - with a focus on managing diaries, coordinating meetings, handling legal secretarial tasks, and ensuring effective communication.
Further and detailed responsibilities are found in the Position Description which is available upon request and will include:
Organising and coordinating meetings, appointments and associated logistics.
Managing meeting room requirements, accommodation, catering, and travel arrangements.
Providing secretarial support for the General Counsel (GC) and Company Secretary (Com Sec).
Handling domestic travel arrangements and reconciling monthly expenses.
Preparation of presentations, reports, and correspondence as needed.
Creating Google Slides (PowerPoint) and in other presentation formats.
Taking meeting minutes and managing documentation for team meetings.
Handling communications on behalf of the teams.
Maintaining digital diaries.
Arranging and accepting meetings.
Reconciling and processing monthly expenses and legal invoices.
Managing expenses and paying invoices on behalf of the GC, Com Sec, and Legal team.
About you:
Experience working with C Suite in Legal Secretarial/EA roles (essential)
Executive support experience within a law firm (preferred)
Familiarity with ASIC (preferred)
Understanding of legal invoice systems.
Strong communication and organisational skills
Strong attention to detail
High proficiency in Word, Excel, PowerPoint, Google Apps, SAP, Monday.com, and other relevant systems.
Google suite experience is highly desirable
If you excel in multitasking, have a keen eye for detail, and thrive in a fast-paced environment, this is a superb opportunity to join our high performing team.
Why Holcim?
We will invest in your growth, providing you with direction, leadership, and recognition with supportive management setting realistic targets and goals. We will value your contribution and nurture your personal and professional development in a culture focused on the recognition of effort and reward for achievement and an inclusive and friendly team environment.
We don't just offer jobs - we offer long term careers with a deep and diverse structure which affords a great number of cross functional pathways available as you progress your career so if you're ready to take your career to the next level and join our dynamic team of professionals, we want to hear from you.
Apply now!