AddressJob no: 0036287
Location: Parkville
Role type: Full-time; Continuing
Department: Executive Directorate of Student and Scholarly Services
Salary: UOM 6 - $92,749 - $100,397 p.a. plus 17% super
About the Role
Are you ready to step into a pivotal role as the Executive Officer within our dynamic Executive Directorate team? Reporting to the Director, Operational Planning and Student Information, you'll be instrumental in providing essential administrative and executive support to the Executive Director (ED) and Academic Registrar (dual role). You will encompass a diverse range of tasks, from managing diaries and travel arrangements to handling executive communications and project support.
Your responsibilities will include:
- Developing and maintaining calendar management procedures for the ED
- Arranging meetings and appointments to optimise time management
- Ensuring the ED is well-prepared with the necessary information for engagements
- Composing high-quality communications, briefings, minutes, agendas and other written material
- Managing the Academic Registrar's email inbox and liaising with service areas and functions
Who we are looking for
We are seeking a candidate who can expertly apply discretion, and judgement and who can work autonomously and as part of a team. Bring your exceptional organisational skills to the forefront as you prioritise and coordinate tasks effortlessly. Your ability to communicate effectively through formal documents and presentations will be highly valued. With your proactive and solutions-focused mindset, you'll play a crucial role in ensuring the ED is well supported and prepared. If you're ready to take on challenges with professionalism and initiative, we welcome you to join us.
You will also have:
- Relevant qualifications or equivalent experience
- Experience in dynamic senior executive support roles
- Ability to anticipate and meet executive needs
- Strong interpersonal skills across all organisational levels
For further information regarding responsibilities and requirements please refer to the attached PD.
This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team – Executive Directorate of Student and Scholarly Services
The Executive Directorate of Student and Scholarly Services (SASS) is led by the Executive Director and Academic Registrar and supports student grievances and complaints, operational planning and communications to current students. It provides executive and administrative support to the Executive Director and sub-portfolio directors.
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Maddison Ryan via email at **********@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the contact details listed on the Position Description.
Applications close: 22 May 2024 11:55 PM Australian Eastern Standard Time (AEST)
Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.
Position Description: PD - EO - 0036287.pdf
