Executive Officer, Operations

(HEO8) $106,561 to $119,550 per annum plus an employer contribution of up to 17% superannuation may apply

Fixed-term position available immediately until 31 December 2025

Exciting role for a driven individual to provide executive support within the busy, dynamic office of the Vice-Chancellor and President

This is a fantastic opportunity to be a part of a busy and dynamic office, working with a dedicated team to provide high level executive support and office management within the Office of the Vice Chancellor and President.

Working under broad direction, the Executive Officer, Operations is responsible for providing a comprehensive range of confidential executive support services to the Director and the Vice-Chancellor, including finance and procurement, budgetary reporting, human resource support, information management and technical support for the Office. The position liaises with key stakeholders to organise and manage complex travel for the Vice-Chancellor, including T&E acquittal, and provides senior executive support along with assistance to other team members within the Office of the Vice-Chancellor.

To be successful you will need:

• Demonstrated extensive experience in providing high level senior executive support.
• Demonstrated ability in the use of systems for document tracking and follow up.
• Proven experience in arranging complex travel logistics and business itineraries.
• Demonstrated experience in managing a finance function of an Office, including record keeping and financial management and reporting.
• Exceptional customer service delivery, across all modes of communication, including a high level of business writing skills.
• Highly developed interpersonal skills and the ability to liaise with Senior Executives and high ranking officials.
• Demonstrated ability to work under broad direction with a large degree of autonomy undertaking complex tasks, while maintaining confidentiality and handling sensitive information.
• Demonstrated ability to promote the organisational values of integrity, respect, collegiality, excellence and discovery, and a commitment to positively comply with the associated behaviour expectations.

Enjoy an outstanding career environment

The University of Adelaide is a uniquely rewarding workplace. The size, breadth and quality of our education and research programs - including significant industry, government and community collaborations - offers you a vast scope and opportunity for a long, fulfilling career.

It also enables us to attract high-calibre people in all facets of our operations, ensuring you will be surrounded by talented colleagues, many world-leading. Our work's cutting-edge nature - not just in your own area, but across virtually the full spectrum of human endeavour - provides a constant source of inspiration.

Our culture is one that welcomes all and embraces diversity consistent with our Staff Values and Behaviour Framework and our Values of integrity, respect, collegiality, excellence and discovery. We firmly believe that our people are our most valuable asset, so we work to grow and diversify the skills, knowledge and capability of all our staff.

We work in a close-knit and dynamic team environment.

We offer a wide range of attractive staff benefits. These include: salary packaging; high-quality professional development programs and activities; and an on-campus health clinic, gym and other fitness facilities. 

The Office of the Vice-Chancellor and President leads Adelaide's strategic vision and plan, and is responsible for the University's management and administration. It includes the Council Secretariat.

If you have the talent, we'll give you the opportunity. Together, let's make history.

Click on the ‘Apply Now’ button to be taken through to the online application form. Please ensure you submit a cover letter, resume, and upload a document that includes your responses to all of the selection criteria for the position as contained in the position description or selection criteria document.

Applications close 11:55pm, 12 May 2024.

For further information

For a confidential discussion regarding this position, contact:

Ms Hinnd Ahmadie
Talent Acquisition Specialist, Human Resources
P: +61 (8) 8313 0315

You'll find a full position description and/or selection criteria below: (If no links appear, try viewing on another device)

The University of Adelaide is an Equal Employment Opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Female applicants, people with a disability and/or and Aboriginal and Torres Strait Islander people who meet the requirements of this position are strongly encouraged to apply. If you have any support or access requirements, we encourage you to advise us at time of application. 

Download the Position Description