Executive Support & Strategic Projects Officer

The key purpose of this role will have the responsibility for two distinct areas and the allocation of time will be distributed in line with the key priorities as outlined below:

• This role will be a contributing member in the Business Office and will provide the highest level of organisational and executive assistance to the Director of Business. This role will play a lead role in the organisation and implementation of effective administration processes in the Business Office and the Governance processes of the School. This includes compilation of all Board and Committee papers, agendas and minutes.
• Support the Senior Leadership Team (SLT) with the planning, coordination and delivery of the School’s Strategic Projects. This will include supporting members of the SLT in the planning, monitoring and delivery phases of these projects. This role requires strong analytical, documentation, organisational and project management skills and the ability to interact effectively with a range of internal and external stakeholders.

 The successful applicant must have:

• A minimum of 5 years’ experience in a similar dual role or Project Officer with an emphasis on project or change management.
• A demonstrated and advanced knowledge of and ability to support and manage Board and other Committee administration processes including the development of agendas, preparation and distribution of papers and reports, efficient and accurate minute taking and liaison with Board and Committee members regarding a range of issues.
• Demonstrated ability and experience to lead project activities.
• Demonstrated administrative abilities in terms of prioritising workflow and managing correspondence, records systems, etc.
• Well-developed written skills with demonstrated ability to prepare emails, project reporting and presentations.
• Sound analytical and problem-solving skills with a solution’s focused and growth mindset.
• High level of integrity, and ability to use discretion and tact particularly the handling sensitive or confidential matters.
• Well-developed interpersonal skills with the ability to work well within a team and gain the co-operation from a wide range of individuals.
• Demonstrated ability to be flexible, to work in tight timeframes and constantly changing priorities.
• Has a strong moral and ethical compass and cultivates credibility and honesty.
• A demonstrated knowledge of school operations is well regarded.

St Michael’s Grammar School is one of the leading co-educational, independent schools in Australia, providing exceptional learning opportunities to students from Kindergarten to Year 12.

The School is respected for its exceptional education, wellbeing programs and a deep commitment to innovative approaches to teaching, learning and caring. St Michael’s empowers students to approach their lifelong learning journey with courage, confidence and a strong sense of social justice.

Key benefits of working at St Michael’s Grammar School include:

• Stimulating work and learning environment.
• Exceptional resources and facilities.
• Active Staff Association focused on staff collegiality and wellbeing.
• Culture of continuous improvement and celebrating success.
• Generous professional development and coaching opportunities.
• Access to the Schools on-site café and sporting complex.
• Staff benefits and Employee Assistance Program.

Closing date for applications is 10am on 20 March 2024. Please note we will be screening applications and scheduling interviews as applications are received; therefore, the role may be filled prior to the closing date. 

For further information, please refer to our website www.stmichaels.vic.edu.au

Please submit your details, resume and cover letter outlining in detail your experience and ability to meet the requirements of this role. Please note that applications without cover letters will not be considered.

If you would like to discuss this role, please contact Mrs Katie-Jane Miliani on 03 8530 3***.

Child Safety

St Michael’s Grammar School is committed to child safety. As such, the successful applicant will be expected to satisfy child protection screening and adhere to the School’s Child Safe Policy and Code of Conduct. These documents may be downloaded from the School’s website.

All staff at St Michael’s must:

• Always demonstrate and ensure compliance with the School’s Child Safety Policy and Child Safety Code of Conduct and complete regular training in Child Safety standards.
• Promote the safety and wellbeing of children and young people to whom we provide services.
• Ensure that your interactions with children and young people are positive and safe.
• Provide adequate care and supervision of children and young people in your charge.
• Act as a positive role model for children and young people.