AddressAbout the role
The Executive Support Officer is responsible for providing proactive administrative support to the CEO’s Office, the Manager of Council & Executive Services and to the broader Council & Executive Services department to enable effective delivery of both departments’ objectives.
Work type: Temporary Full Time
Classification: Band 6 $90,263 - $97,365 (pa plus super)
Key responsibilities include:
- Deliver a range of day-to-day department administrative activities, proactively and effectively within agreed timelines, such as:
- Provide support to the CEO’s office working along side the Executive Assistant to the CEO.
- Coordinate and support the running of department meetings and functions or events.
- Monitor and coordinate department correspondence, workflows and record keeping.
- Provide essential individual support to the Manager and assist with diary and email management and preparation of management reports.
- Organise and Coordinate the Executive Leadership Team weekly forum, including scheduling, agenda creation and presentation collation and distribution. Support the Executive Assistant to the CEO with ELT weekly forum minutes and action item follow-up.
- Assist the Department in the processing of purchase orders and receipts.
- Assist the Manager with ad-hoc assignments including fact finding/information collation, preparing proposals and presentations.
- Coordinate and support Councillor portfolio meetings and advisory committees as relevant to the department.
About you
To be successful in this role, you will have demonstrated experience in an administration support position.
- Well-developed people skills to support, influence, and collaborate with relevant stakeholders.
- Excellent communication skills - written and verbal.
- Strong attention to detail.
- Ability for critical and analytical thinking and problem solving.
- Strong stakeholder management skills or ability to work effectively with diverse stakeholders to achieve task outcomes.
If this sounds like the role for you, then click apply now!
Child Safety Responsibilities
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.
Diversity and Inclusion
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.
Create our future together at the City of Greater Geelong
Join the City of Greater Geelong, a community-focused workplace on Wadawurrung Country. We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study. Our central location for Central Geelong-based employees is the Civic Precinct, Wurriki Nyal, a modern, sustainable, and inclusive workplace, along with our outreach locations.
If you're passionate about inclusivity and community, apply now – we’d love to meet you!
A career with us
We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.
We offer:
- salary sacrificing and novated lease options
- cultural and ceremonial leave
- study leave
- paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave
- IVF, surrogate and miscarriage bereavement leave
- training and career development opportunities
- a healthy and safe environment
- our employee wellbeing program
- corporate membership rates at Swim Sport and Leisure facilities
- unlimited access to LinkedIn Learning
Applications and Enquiries
Click the Position Description link to view more information about this position.
Position Description (Word)
Position Description (PDF)
Applications close: Sunday 30 June at 11:55pm
Enquiries: Claire Norton | 0409680***| *************@geelongcity.vic.gov.au
Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at *******@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.
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