Experienced Administration And Customer Service Assistant - Part-Time 9Am - 2Pm

Hours 9am - 2pm 4 days per week 
Working Hours and days flexible with a minimum of four days
Administrative and Customer Service Assistant at First Choice Electrical - Erina, NSW

Are you an experienced administrative professional with a strong background in managing daily operations and basic accounting tasks? First Choice Electrical, based in Erina, NSW, is seeking a capable and motivated individual to join our team as a Part-Time Administrative Assistant. This role offers a unique opportunity as a maternity leave cover with the potential to transition into a permanent position, based on performance and company needs. If you have a proven track record of efficiently managing tasks, working with accounting software, and maintaining excellent communication, we want to hear from you.

Key Responsibilities:

• Employee Scheduling: Effectively manage and schedule employees for daily jobs, ensuring efficient resource allocation and timely completion of projects.
• Purchase Orders: Create and manage purchase orders with suppliers to maintain a steady flow of materials and resources.
• Invoicing and Quotes: Handle small invoices and quotes accurately, maintaining a clear and organised record.
• Debt Collection: Manage job pre-payments, deposits, and overdue invoices to ensure timely payments.
• Accounts Payable/Receivable: Maintain accurate records of financial transactions and assist in managing accounts payable and receivable.
• Customer Contact: Answer phones and interact with customers through our CRM system, ensuring exceptional Customer Service.
• Basic Accounting: Utilise Xero for basic accounting tasks including payroll, expense tracking, and reconciliation.
• Email Filtering: Efficiently manage and filter emails to ensure timely responses and organisation.
• Time Sheets: Maintain accurate time sheets to support payroll and project tracking.
• Work Orders: Assist in managing and organising work orders for smooth project execution.

Minimum Skills/Attributes Required:

• Experience: Minimum 5 years of experience in a similar role, demonstrating a strong track record in administrative and accounting tasks.
• Xero Proficiency: Solid experience with Xero for basic accounting and payroll functions.
• Job Management Software: Experience with job management software is advantageous but not essential.
• Electrical Understanding: A basic understanding of electrical terms is advantageous but not essential.
• Attention to Detail: A high level of attention to detail to ensure accuracy in all tasks.
• Motivated: Self-motivated with the ability to work independently and proactively.
• Willingness to Learn: A desire to learn new tasks and adapt to changing requirements.
• Communication Skills: Strong written and verbal communication skills for effective customer interaction and team collaboration.

Benefits:

• Competitive compensation based on experience.
• Opportunity to transition into a permanent role based on performance and company needs.
• Minimum four days per week with flexible working hours to accommodate a part-time schedule.

If you possess the skills, experience, and motivation to excel in a part-time administrative role, we encourage you to apply.

To apply, please send your updated resume along with a cover letter detailing your relevant experience and explaining your interest in the position to ****@firstchoiceelec.com and send me a text to 0405821*** to introduce yourself. 

This is a maternity leave cover with the opportunity to progress into a permanent role.

First Choice Electrical is an equal opportunity employer. We value diversity and encourage applications from all qualified individuals.