Facilities Officer

Please follow instructions on the Winton Shire Council website: https://www.winton.qld.gov.au/council/employment

 Facilities Officer

 6/017

 Works & Utilities

 Level 5, Queensland Local Government Industry (Stream A) Award 2017 and Winton Shire Council Enterprise Bargain Agreement 2023 as varied

 Permanent Full time

• Employee Code of Conduct
• Workplace Health & Safety Responsibilities
• Winton Shire Council Drug and Alcohol Policy 

Accountability:

 The ethical concept associated with responsibility, enforcement, blameworthiness, transparent process, liability, and other terms associated with being answerable for the trust that is bestowed by those whom we serve. 

Effectiveness:

 The idea of carrying out a program or process that is entirely adequate to accomplish the purpose that has been identified as a goal or aspiration. 

Efficiency:

 The concept that in the process of pursuing or effecting any program, procedures, or task where all wastage is minimised. 

Sustainability:

 Is the capacity to maintain a certain process or state indefinitely? When applied in an economic context, a business is sustainable if it has accepted its practices for the use of renewable resources and is accountable for the environmental impact of its activities. 

Meaningful Community Engagement:

 Encompasses the principle of seeking the views and opinions of the Community. This is to be through an effective committee system and public consultation process as part of Council’s decision making methodology. 

Good Governance:

 This describes the process of decision-making and the process by which decisions are implemented (or not implemented), hereby, public institutions conduct public affairs, manage public resources, and guarantee the realisation of human rights. Good governance accomplishes this in a manner essentially free of abuse and corruption and with due regard for the rule of law. 

Ethical and Legal Behaviour: 

 Ethical behaviour is characterised by honesty, fairness, and equity in all interpersonal relationships. Ethical behaviour respects the dignity, diversity and rights of individuals and groups of people. When coupled with legal behaviours there is an expectation that there will be a penalty for conduct that breaches any law statute or regulation.

Reports to:

 Manager of Works

Supervision of:

 No supervision applicable

Internal Liaisons

 Management, Council Staff and Council Departments as required.

External liaisons

 Winton Shire Community at large, contractors, State Government, other local government and consultants.

The position of Facilities Officer is responsible for planning, directing and overseeing building operations and services including advice to other areas of Council in conjunction with the Asset Manager in relation to improving efficiency in all areas of this portfolio.

Mandatory

• Construction white card 
• Ability to operator a motor vehicle under a “C” Class manual Licence. 
• Well developed computer skills using MS Office suite and preparation of documents

Desirable

• Qualification relevant to facility management or construction project management, together with relevant experience and proven management expertise. 
• Working knowledge of Queensland Building Codes and Regulations, Australian Standards, OH& S legislation.

 The following requirements and working conditions will be necessary in this role: 

• The Council Employee Code of Conduct applies to this position; 
• Travel within the shire area will be required for this position.

 Operational Management (all facilities)

• Coordination of day to day maintenance and repairs (such as broken door handles or lights) 
• Maintaining defect register for buildings 
• Develop Levels of Service Agreements for Council facilities in conjunction with Asset Management Manager 
• Develop various facility related policies as required 
• Annual Contracts for Pest Control, Floor Cleaning, HVAC maintenance etc.

 Insurance 

• Work in conjunction with Asset Manager on high level insurance (such as certificate of currency) 
• Insurance claims for buildings and motor vehicles 

 Efficiency 

• Work with Asset Manager on efficiency improvements such as utility costs 
• Work with Asset Manager on cost saving/ecofriendly adaptions (such as LED lightning or Solar

Security 

• Manage a Key Control System/ Registry in conjunction with the Asset Manager 
• Develop and manage a range of systems to increase Council security across all sites. This includes door locks, cameras, security systems and panic buttons.

The applicant’s suitability for this role will be assessed against the following competencies:

 Demonstrated ability and experience in all facets of facilities management (preferable in a Local Government environment) and be fully conversant in the requirements of the relevant legislation and standards.

 Project Management knowledge, qualification and/or experience.

 Demonstrated ability to work effectively within a team environment, establish work priorities and meet deadlines including a sound understanding and commitment to Equal Opportunity and Workplace, Health and Safety principles and practices.

 Well-developed communication skills, both written and verbal with a proven ability to communicate effectively and tactfully in sometimes very sensitive situations as well as a high degree of knowledge of computer programs.

 • The selected applicant will be subject to a criminal history check – undertaken and paid for by Council.

 • The selected applicant will be required to undertake a pre-medical assessment to prove that they are medically fit to carry out the duties and responsibilities of the position with Council covering the cost.

 • This position will be subject to a minimum probationary period of three (3) months. The applicant’s employment will undergo a review at the end of the probationary period and a recommendation will be made to the Chief Executive Officer regarding permanent employment in the position.