Faculty Administration Coordinator - Multiple Roles

Multiple positions - (HE05) $77,409 to $86,072 per annum plus an employer contribution of 17% superannuation. Full-Time, Continuing Positions

We are growing our team, and we have multiple vacancies to join the University of Adelaide as a Faculty Administration Coordinator. The successful candidates would be based within one of our three university faculties where you will be working in collaboration with a team of administration officers, providing administration support functions to a range of stakeholders within the faculty.

These will be diverse and varied roles. Below are (just) some of the responsibilities these positions deliver:

• Responsive and flexible administrative support services to the faculty, including undertaking day-to-day document, mail, equipment, supply, minute taking, room bookings, and facility maintenance tasks.
• First point of contact and primary interface for the School’s and Faculty staff and visitors
• Provide diary management support for School and Faculty leadership positions.
• Coordinate a range of finance related transactions including obtaining quotes, raising e-Pro requisitions and processing payments, supplier invoices and reimbursements.
• Prepare, record and disseminate a range of clear, timely and accurate documentation, correspondence and information associated with the school’s administrative requirements.
• Undertake travel arrangements for Faculty & School Staff.
• Organisation and coordination of School and Faculty events

We are looking for experience in the areas below: 

• High-level organisational and administrative skills including the ability to prioritise and manage competing priorities.
• Well-developed interpersonal skills including both written and verbal communication skills and the ability to work with a diverse range of people and cultures.
• Demonstrated ability to work independently and exercise judgement and use initiative.
• Demonstrated ability to give excellent attention to detail and manage high-volume tasks efficiently and accurately.
• Knowledge and experience of software which supports organisational operations and standard business software packages, such as Microsoft Office
• A qualification aligned with the role would be desirable but not essential.
• Some of our schools and faculties run large and complex events throughout the year. If you have experience in organising and coordinating events, please detail this specifically in your cover letter. Desirable but not essential experience.

Importantly, if you someone who is customer centric, has a positive ‘can do’ attitude and you enjoy contributing positively as part of a dynamic team, we encourage you to apply!

The University has three academic faculties, each with a number of schools and disciplines. We have several vacancies for Faculty Administration Coordinators in each. Below is some information about each of the faculties and links to the relevant position descriptions:

The Faculty of Arts, Business, Law and Economics (ABLE)

The Faculty of Arts, Business, Law and Economics is a place of innovative practice and thought leadership across a diverse range of disciplines which comprises of The Business School, Elder Conservatorium of Music, The law School, School of Economics and Public Policy, School of Education, School of Humanities and the School of Social Sciences. It offers a wide range of undergraduate and postgraduate degrees, and has strong connections with business and industry, including internationally.
Learn more at: 

Faculty of Health and Medical Sciences (HMS)

The Faculty of Health and Medical Sciences contains one of Australia's largest concentrations of leading health researchers, teachers, and clinical titleholders. It's comprised of Adelaide Dental School, Adelaide Nursing School, Adelaide Medical School, Adelaide Rural Clinical School, School of Allied Health Science and Practice, School of Biomedicine, School of Psychology, School of Public Health and South Australian Immunogenomics Cancer Institute.
Learn more at:  

 The Faculty of Sciences, Engineering and Technology (SET)

The Faculty of Sciences, Engineering and Technology is a multidisciplinary hub of cutting-edge teaching and research. Many of its academic staff are world leaders in their fields and graduates are highly regarded by employers. The faculty comprises of School of Agriculture, Food and Wine, School of Architecture and Civil Engineering, School of Biological Sciences, School of Chemical Engineering, School of Computer and Mathematical Sciences, School of Physics, Chemistry and Earth Sciences, and School of Animal and Veterinary Sciences.

Learn more at: 

Enjoy an outstanding career environment

The University of Adelaide is a uniquely rewarding workplace. The size, breadth and quality of our education and research programs - including significant industry, government and community collaborations - offers you a vast scope and opportunity for a long, fulfilling career.

It also enables us to attract high-calibre people in all facets of our operations, ensuring you will be surrounded by talented colleagues, many world-leading. Our work's cutting-edge nature - not just in your own area, but across virtually the full spectrum of human endeavour - provides a constant source of inspiration.

Our culture is one that welcomes all and embraces diversity consistent with our and our Values of integrity, respect, collegiality, excellence and discovery. We firmly believe that our people are our most valuable asset, so we work to grow and diversify the skills, knowledge and capability of all our staff.

We embrace flexibility as a key principle to allow our people to manage the changing demands of work, personal and family life.

In addition, we offer a wide range of attractive staff benefits. These include: salary packaging; flexible work arrangements; high-quality professional development programs and activities; and an on-campus health clinic, gym and other fitness facilities.

Learn more at:

How to Apply

Click on the ‘Apply Now’ button to be taken through to the online application form. Please ensure you submit:

• A cover letter that details your relevant experience for the role as provided in the position description and;
• Current resume

If you have a preference for a particular Faculty you will have the opportunity to nominate this in your application form

Applications close Wednesday 31^th January 11:55pm 2024.

The University reserves the right to close this advertisement before the closing date.

For further information

If you required additional information please contact:

Simone Patterson - Talent Acquisition
E: simone.patterson@adelaide.edu.au

The University of Adelaide is an Equal Employment Opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Female applicants, people with a disability and/or and Aboriginal and Torres Strait Islander people who meet the requirements of this position are strongly encouraged to apply. If you have any support or access requirements, we encourage you to advise us at time of application.