Finance and Commercial Sponsorship Manager

The Eastern Football Netball League is committed to promoting and protecting the safety and wellbeing of children and young people in our care. We seek to promote and protect the rights of all children in our care and prevent abuse from occurring by fostering a child safe culture. The welfare of the children in our care will always be our priority and the EFNL has a zero tolerance to child abuse. The affiliated Clubs that provide football/netball to children and young people will present environments and experiences that always consider and put measures in place to ensure the safety of children.

This position requires the successful applicant to pass a Police Check and pass and hold/obtain a WWCC (employee).

Position: 

Commercial & Sponsorship Manager

Full Time

Date: 

February 2024

Overview of Role

The EFNL has developed a position of considerable strength and standing in the delivery of community sport. 

The League’s mission is to promote and facilitate the playing and development of football and netball for the benefit of all participants at all levels through the eastern region of metropolitan Melbourne.

The Commercial and Sponsorship Manager will work with the League administration, the Board, the clubs, and the broader community to grow the sales, marketing and Commercial opportunities for the League and its clubs.

The position will require a team player who is a proven relationship builder, an outstanding communicator and can work closely with our clubs, suppliers, commercial partners, and staff members.  A passionate all-rounder ready to roll the sleeves up and make a difference in the local sporting community.

Key Relationships

Reports to:

• CEO

Other Key Relationships:

• EFNL Clubs
• EFNL Staff
• Commercial Partners, Suppliers and Sponsors
• Council

Key Responsibilities

Financial Management

• Prepare, educate, explain, and distribute fixed charges to clubs for the upcoming season.
• Input Umpire rates into Officials HQ and ensure rates are accurately entered and umpire payroll are executed in full.
• Enter fixed charge invoices into XERO via a recurring invoice (4 instalments)
• Enter any club fixed charge credits owing to clubs into Xero in a timely manner including umpire refunds.
• Enter all supplier invoices, credit card transactions and other debtor payments in XERO
• Manage the debtor and credit ledger ensuring all payments are made to the League and to suppliers within trading terms.
• Chase up any overdue payments from clubs with an automated email then phone call, identify any potential issues and communicate those concerns.
• Manage the stock holdings of the League including twice yearly stock take for audit purposes.
• Manage club subsidy programs, Trainer Courses, Trainer Membership, Ground Markings, Finals Refreshment Levy, Umpire uniform rebates.
• Prepare Board Financial reports, Accounts Receivable, Accounts Payable, Overdue Debtors Report and Cash Reconciliation.
• Ensure all invoices and bills are processed and paid in a timely manner and coded according to the GL Chart of Accounts.
• Answer any financial or fixed charge queries from clubs.

Sponsorship and Commercial

• Prepare, manage, and execute all sponsorship and Commercial partner agreements.
• Ensure the delivery of all key deliverables within the commercial agreement.
• Maintain a single register of key contact details along with all commercial terms to ensure ease of access, delivery of requirements and billing.
• Identify and deliver new revenue opportunities through sponsorship and Commercial partners utilizing all leverage points available through the league.
• Be the key contact for all sponsor, commercial and partnership queries.
• Promote and build awareness of sponsors and Commercial partners through the club and community network.

Supplier Purchases/Payment

• Determine licensed supplier for upcoming season and sign off on commercial terms.
• Provide instructions and guidance to suppliers and clubs in relation to our By Law requirements particularly in relation to sponsor logo’s.
• Support clubs with the purchasing of club orders, once finalized approve the orders and then process order and invoice clubs when the order is complete.
• Prepare costing and margin analysis for all products in the range.
• Prepare a purchasing spreadsheet to forecast, track and review stock orders and replenishment requirements to ensure stock is maintained at appropriate levels throughout the season.
• Enter all purchase invoices into Xero in a timely manner and ensure payments are made to maximise settlement discount.
• Review processes and streamline to create efficiencies and remove duplication.
• Process orders and pick ready for distribution – streamline process to deliver orders or consolidate wherever possible to avoid double and triple handling.

General Office & Finals Management 

• Perform ad hoc tasks as required to support the running of the League.
• Coordinate finals venues, suppliers and signage including media team broadcast requirements.
• Perform Ground Management across Junior and Senior finals as required.
• Answer phones, emails, and service customers.
• Pick and pack club and umpire orders as required.
• Manage General Business maintenance and cleaning requirements.

Accountabilities:

• Retain existing sponsors and Commercial partners and grow new revenue opportunities (+15%)
• Deliver budgeted margin targets, discount, and rebate revenue targets.
• Delivery key sponsor and Commercial deliverables
• Build, develop and foster great relationships with league staff suppliers, sponsors, clubs, and Commercial partners.
• Streamline back-office processes to minimise touch points, minimise handling and generate long term efficiencies.
• Proactive communicator who can provide clear information and guidance.
• A team player willing and able to work closely with and support clubs and team members

Mandatory:

• Relevant tertiary qualifications (Education, Business, Sports Management) 
• Accounting or bookkeeping experience.
• Knowledge of Xero or similar accounting package. 
• Strong commercial and negotiation skills with the confidence and ability to pitch the commercial attractiveness of the league to existing and new partners. 
• Highly developed verbal and written communication and interpersonal skills

and experience in delivering mutually beneficial outcomes.

• A proven relationship builder who can connect and engage with all audiences.
• Strong track record in identifying and developing new business opportunities.
• A willingness to challenge the status quo, innovate, a process champion who can identify pain points and implement new processes to streamline tasks.
• A high degree of attention to detail and the ability to create engaging presentations.  
• A willingness to work outside of normal working hours including nights and weekends as required by the job.
• Team player with a passion for community sport.
• Capacity to influence people and manage an extensive network of volunteers, suppliers, and corporate partners.
• Demonstrated personal initiative and ability to work effectively in a team environment.
• Developed IT skills particularly in Word, Excel, and PowerPoint
• Current Victorian Driver Licence
• Valid Working with Children Check

Desirable:

• CPA accreditation
• Knowledge and understanding of the Community Sporting landscape and the challenges and opportunities that grass root sport face.

Our League Values:   

• Community
• Fairness
• Respect
• Integrity
• Excellence

A flexible remuneration package and flexible working arrangement including work from home opportunities will be negotiated with the successful applicant.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Application Process:

To apply for his role please submit a cover letter which addresses your interest and suitability for the role along with a 2–3-page resume outlining your previous employment history, interests, qualifications and experience volunteering in community sport.  For any enquiries regarding this role please contact *********@efnl.org.au

Only successful candidates will be contacted.