AddressGrimshaw is an internationally recognised architectural practice with over 500 employees throughout our offices in London, New York, Dubai, Melbourne, Sydney and LA. Grimshaw is dedicated to working closely with our clients in the design of its buildings and environments to deliver projects which meet the highest possible standards of excellence and that inspire and transform our communities.
Grimshaw's Melbourne studio is looking for a diligent and proactive Finance Assistant to join our Finance team, ensuring smooth day-to-day operations. This role is essential for managing both the Payables and Receivables functions, maintaining accurate financial records, and resolving financial queries across the ANZ region.
About you
Candidates should be proficient in accounting systems and capable of handling supplier and client relationships. Responsibilities include processing vendor and sub-consultant invoices, managing staff expense claims, debit and credit card reconciliations, issuing sales invoices, and preparing financial reports. The role also involves contributing to month-end closings and assisting with the year-end audit.
Our dynamic finance team values meticulousness and a problem-solving attitude. The ideal candidate will be organized, capable of multitasking, able to work under tight deadlines and effective in communicating financial concepts across the organization. Strong interpersonal skills and a commitment to improving processes are crucial as you will be the first point of contact for day-to-day finance enquiries. Candidates with at least 1 year experience and an interest in working within the design and architecture industry are preferred.
About the role
This position offers the opportunity to be part of a vibrant team and to develop professionally in a supportive environment. In return, Grimshaw will invest in your continuous learning and professional development, offering opportunities for training and growth. You'll also have the chance to participate in internal working groups, allowing you to directly contribute to shaping our vibrant and inclusive workplace culture.
This position is ideally suited for a proactive and ambitious recent graduate eager to embark on a learning journey and advance their career within an energetic professional environment.
KEY TASKS
- Record and electronically file incoming purchase invoices from suppliers and sub-consultants
- Ensure all supplier invoices in both AUD and foreign currencies are appropriately approved and recorded on the accounting system (CMAP and Microsoft Business Central) with the correct cost centre and nominal coding
- Respond to enquiries from suppliers, staff and subcontractors to resolve invoice, expense and supplier queries in a timely manner
- Process Uber, Cabcharges Corporate Traveller and Telstra invoices
- Process staff expense claims: review, approve and pay
- Reconcile bank accounts daily
- Reconcile company debit and credit cards weekly
- Assist with issuing sub-lease invoices in accordance with client requirements and invoicing schedules
- Establish and develop relationships with relevant finance contact in each client and supplier
- Monitor sales receipts via online banking platform
- Improve and maintain collection performance, minimising overdue debt, escalating issues to FC when required
- Prepare weekly report of estimated timing of receipts, feeding into a rolling cash flow forecast
- Assist with reviews and reconciliation of receivables at each month-end
- Deal with ad hoc requests from FC, CFO and project architects in relation to other local finance issues
- Assist with Year-end audit queries
- To ensure that all work undertaken complies with requirements laid down in the Company Manual, including quality assurance, environmental management and Health and Safety
- scheduling and executing payments of supplier and subcontractor’s invoices
- The compilation of raw data for the annual GHG reports for three studios
- Monthly general ledger reconciliation of all major accounts
- Monitoring, categorizing, and responding to the FinanceAU mailbox
SKILLS, EXPERIENCE AND COMPETENCIES
- Personable, outgoing individual capable of developing relations
- Excellent verbal and written communication skills
- Desire to change and to improve processes
- Strong work ethic and pride in work performed
- Demonstrate a high level of accuracy, integrity and attention to detail
- Ability to be flexible and assist the department in other areas during busy periods
- Intermediate excel knowledge
In our workplace, we encourage creativity and innovation. Our employees are offered opportunities for continuous learning and development in an environment that is both challenging and rewarding. We also offer several employee benefits and host various social events and activities.
Please include a cover letter and resume clearly outlining your suitability for the role.
Grimshaw is an equal opportunities employer. We welcome people from all backgrounds and recognise that to be successful, we need to create an inclusive environment where everyone can realise their potential and succeed
Please note that due to a large volume of applications we receive, only shortlisted candidates will be contacted.
Please note that we request no Recruitment Agency inquiries.
