AddressAccounts Officer - Gimuy (Cairns)
Position: Accounts and Site Administration Officer
Location: Gimuy (Cairns)
Employment Type: Part time (.6 FTE) with FT conversion available pending funding
Salary: $82 122.77 - $96 915.24 (pro-rata for PT) + Salary Packaging + Superannuation
Start Date: Flexible
About Us:
The Queensland Council for LGBTI Health (formerly Queensland AIDS Council) is a Queensland statewide non-profit, communities based health promotion charity focused on providing quality services that enhance the health and wellbeing of Lesbian, Gay, Bisexual, Transgender, Intersex, Sistergirl and Brotherboy people and communities in Queensland.
Formed in 1984, the organisation has over three decades experience working with our communities to deliver health services and health promotion that are peer led and community based.
We receive funding from the State and Commonwealth Governments for some of our work, generate our own income and also rely on the contribution of volunteers, donors and other supporters from Lesbian, Gay, Bisexual, Trans, Intersex, Sistergirl and Brotherboy people and wider communities to deliver our other services.
Please submit your CV and cover outlining your motivation for applying and suitability for the role as described below.
The Role:
This position is an integral member of the QC team, working alongside the Finance and HR Officer to ensure continuity of core business functions (payroll, AP/AR) and ensure that manual journals and shared allocations are accurate and of a high standard to ensure that QC can deliver its critical services to the Lesbian, Gay, Bisexual, Trans, Intersex, Sistergirl and Brotherboy communities in Queensland.
Your team – Statewide Operations
- Contribution: Our Statewide Operations Team is the backbone of the organisation and our work to support our communities in Queensland. Its role is central to the broader QC team being able to achieve our goal of providing support to people wherever they are in their life journey.
- Key strategies: Our Statewide Operations Team performs its roles efficiently and effectively during core office hours to ensure that we operate productively in a tight funding environment where the needs of our communities have rarely been as high. The team thinks strategically and with innovation to find ways to meet needs in a way that increases service delivery to as many communities as is possible.
Your contribution
This position plays a vital role in ensuring the financial health and sustainability of the Queensland Council for LGBTI+ Health. By maintaining accurate financial records, providing basic analysis, and ensuring compliance with regulatory requirements, the accounts officer enables informed decision-making by the leadership team and the board of directors. Moreover, their grant management expertise and commitment to transparency and integrity in financial reporting contribute to building trust with donors and stakeholders, ultimately supporting the organisation's mission and impact supporting Lesbian, Gay, Bisexual, Trans, Intersex, Sistergirl and Brotherboy communities in Queensland.
Required skills for this position
The successful incumbent will be a self-starter who can demonstrate understanding of the nuance associated with non-profit financial management and the community health sector.
This position requires a demonstrated track record in support to a diverse and multidisciplinary organisation and the ability to be a welcoming subject matter expert to our many diverse community members and partner organisations, key stakeholders and paid and unpaid workforce members.
Financial Acumen: Demonstrated experience, operating within best practice accounting principles, budgets and grants. Experience in non-profit sector highly regarded but not essential.
Analytical Skills: Ability to carry out basic financial analysis with guidance and support from upline leaders.
Attention to Detail: Meticulous attention to detail when recording financial transactions, preparing reports, and reconciling accounts to ensure accuracy and compliance.
Communication Skills: Effective written and verbal communication skills to convey financial information clearly and concisely to various stakeholders, including board members, donors, and staff.
Technical Proficiency: Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Excel, reporting, and data management.
Problem-Solving Abilities: Strong problem-solving skills to address financial challenges, resolve discrepancies, and propose solutions to improve financial processes.
Ethical Standards: Adherence to high ethical standards and integrity in handling financial information, ensuring transparency and accountability in all financial transactions.
Teamwork and Collaboration: Ability to collaborate effectively with cross-functional teams, including program managers, development staff, and board members, to achieve organisational goals.
Time Management: Effective time management skills to prioritise tasks, meet deadlines, and manage multiple responsibilities simultaneously in a fast-paced environment.
Regulatory Compliance: Working knowledge, or ability to learn relevant tax laws, accounting standards (e.g., AASB for Australian organisations), and regulatory requirements governing non-profit organisations.
Adaptability: Flexibility to adapt to changing priorities, organisational needs, and evolving regulatory environments in the non-profit sector.
Interpersonal Skills: Strong interpersonal skills to build rapport with stakeholders, resolve conflicts diplomatically, and foster positive relationships within the organisation and with external partners.
Continuous Learning: Commitment to continuous learning and professional development to stay updated on best practices, emerging trends, and changes in accounting standards and regulations affecting the non-profit sector.
Position key duties
This position oversees the following key duties and responsibilities (this list is not exhaustive):
- Financial Record Keeping: Maintain accurate and up-to-date financial records including accounts payable, accounts receivable, general ledger entries, and financial transactions.
- Budget Management: Assist in monitoring, and support for reforecasting of organisational budgets, ensuring alignment with strategic goals and compliance with funder requirements.
- Financial Reporting: Support the preparation of financial reports, statements, and analyses for internal stakeholders, board members, funders, and regulatory authorities in compliance with applicable accounting standards (e.g., AASB for nonprofits).
- Grant Compliance: Support the monitoring and compliance with grant funding requirements, including financial reporting, budgetary restrictions, and expenditure tracking.
- Audit Preparation and Support: Support the preparation for annual audits or financial reviews by providing necessary documentation, reconciliations, and support to auditors.
- Payroll Processing: Work in tandem with peers to carry out payroll processing, including calculation of wages, deductions, and tax withholdings, ensuring accuracy and compliance with relevant regulations.
- Tax Compliance: Support the preparation and filing of tax returns, ensuring compliance with federal, state, and local tax laws.
- Internal Controls: Operate within current internal controls, making recommendations where continuous improvement opportunities are identified.
- Grant Proposal Budgeting: Support ad-hoc development of budget proposals for grant applications, ensuring alignment with programmatic goals and realistic cost projections using approved forecasting tools.
- Training and Capacity Building: Provide incidental peer-level training around financial practices.
- Continuous Improvement: Stay abreast of regulatory changes, best practices, and emerging trends in non-profit accounting and finance, and recommend process improvements or system enhancements as needed.
Role Registrations
- Professional registration in Accounting, Taxation, Bookkeeping highly regarded, but not essential;
- Tertiary qualification in Accounting, Bookkeeping or related discipline;
- Current Working with Children Check (Blue Card) or willingness to obtain;
- Current Police Check carried out within the last 12 months or less;
Reporting Relationships
Supervisor: Finance and Business Executive Officer
Supervisory Positions: N/A
Other key relationships: Finance and People Support, Regional Operations Coordinator
Working from Home
This position allows for a mixture of home based and office-based hours which is reviewed regularly.
Contribution to QC values and culture
Our work is always informed by evidence, and at the centre of what we do are the voices of community.
We also utilise the Rainbow Tick Principles and Practice Standards to guide our work, and use this Framework to facilitate genuine Lesbian, Gay, Bisexual, Trans, Intersex, Sistergirl and Brotherboy inclusion and continuous innovation and quality improvement amongst staff and other parts of the organisation. Demonstrating inclusion and meeting the Practice Standards in our own work is a key deliverable for all staff positions.
The Queensland Council for LGBTI Health is also committed to walking alongside Aboriginal and Torres Strait Islander peoples to build stronger relationships, cultural autonomy, understanding and recognition of the history, cultures and diversity that make up Australian First Nations peoples.
If you would like to have a confidential conversation regarding this role, please email *****@qc.org.au.
