Individual Needs Administrative Assistant

• Assist the Individual Needs department with their administrative requirements to meet the individual learning needs of the students
• Permanent Full Time Position
• Keysborough Location | Free Onsite Parking 

The Role

The primary role of the Individual Needs Administrative Assistant is to assist the Individual Needs department with their administrative requirements to meet the individual learning needs of the students.

Responsibilities

The Individual Needs Administrative Assistant is responsible for:

• Administration of NCCD data bases, collating and collecting data, participating in audits and creating charts and graphs of growth progression, forecasting and budgeting 
• Processing financial invoices for the department using synergetic software, sourcing and ordering of requested products, following up payment and liaising with finance 
• Assisting with data management of special provision students including tracking changes to special provisions list and updating teachers and students on approval from VCAA 
• Assistance with exam and GAT administration including preparing folders for special provisions cohorts, management of printing requests, liaising with GAT administrators and senior school management and other duties as required 
• Assistance with teacher adjustment surveys, compliance audits and distribution of student information to teachers and staff 
• Assistance with supervision of students in exams and assessment situations 
• Making appointments with staff, parents and students as required 
• Maintaining the Director of Individual Learning Needs calendar 
• General administrative duties as needed

Skills & Experience

To be successful in the role you will bring the following with you:

• Strong proficiency using business software such as Microsoft Office 
• Excellent attention to detail 
• Excellent organisational skills including managing time and meeting deadlines 
• Highly developed verbal, written and inter-personal communication skills 
• Demonstrated ability to multi-task and manage multiple projects and stakeholders 
• Hold or be prepared to obtain a First Aid Certificate 
• Experience in PowerPoint, Publisher and Synergetic will be an advantage

To Apply

To apply for this position, please click the link on this job advert to send your CV to our People and Culture Team.

Please note:

• You must have full working rights to apply
• All staff who do not hold VIT registration will need to hold a current Working With Children Clearance (Employee) and Nationally Coordinated Criminal History Check Certificate (NCCHC) prior to commencing
• Any offer of employment is conditional upon you submitting a National Criminal History Record Check that confirms no record of relevant criminal activity
• Haileybury recommends staff be fully vaccinated for COVID-19

Haileybury is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.

Haileybury is committed to a Child Safe school environment and we have extensive recruitment and screening processes in place. All interested applicants are encouraged to read and familiarise themselves with Haileybury’s Child Safety and Wellbeing Policy located on the Haileybury website (https://www.haileybury.com.au/policies).

Haileybury is a child safe organisation which welcomes all children, young people and their families. Haileybury is committed to the safety and wellbeing of all children, including those under the care and supervision of the School. The School recognises the importance of, and its responsibility for, ensuring a safe and supportive environment which respects the rights of children and fosters their enrichment and wellbeing.

Applications close on 15 January 2023 at 10.00am