Japanese-Speaking Administrative Assistant (Excel Master)

We are actively seeking a skilled Japanese-Speaking Administrative Assistant to join our esteemed client’s team on a 1-year contract, with potential for extension. As a crucial member of the admin team, you’ll facilitate seamless communication with the finance department, excel in report generation, and manage various administrative tasks with finesse.

• Client Overview: Our client, a top-tier supplier of agriculture, construction, and power equipment (company name confidential), has dominated the industry for over four decades. Renowned for excellence and reliability, their products are engineered to thrive in Australia’s challenging environments.
• Job Purpose: Facilitate seamless operations for the Assistant Managing Director and Managing Director by delivering comprehensive administrative support, ensuring efficient office functionality and enabling effective decision-making processes.

Your responsibilities will encompass various tasks, including but not limited to: 

• Provide extensive administrative support to the Assistant Managing Director and Managing Director, encompassing tasks such as accounts payable, diary management, and secretarial services for meetings.
• Efficiently generate and manage various reports, including monthly sales reports and financial documents, ensuring accuracy and timeliness.
• Liaise with the parent company to address queries, requests, and reporting requirements, fostering effective communication and collaboration.
• Serve as an interpreter for expatriate team members and guests, facilitating smooth communication during business interactions.
• Coordinate travel and accommodation arrangements, as well as organize catering and events, ensuring seamless logistics for corporate activities.
• Represent company at industry and societal groups, providing administrative support to membership-based organisations.
• Assist in the planning and execution of both planned and ad hoc projects, contributing to the achievement of organisational objectives.
• Maintain a safe work environment and adhere to Occupational Health and Safety (OHS) practices, promoting the well-being of employees and visitors alike.

• Legal right to work in Australia without restrictions.
• Proficiency in Japanese with fluent English communication (verbal and written), essential for effective cross-cultural communication. 
• Previous administration experience, preferably in an international/multinational organisation, showcasing familiarity with diverse administrative tasks and procedures.
• Exceptional organisational and prioritisation skills, demonstrated through proven ability to manage multiple tasks efficiently and meet deadlines.
• Strong interpersonal skills, with a track record of building and maintaining professional relationships, fostering collaboration and teamwork.
• Demonstrated attention to detail, ensuring accuracy and precision in all tasks undertaken.
• Strong problem-solving and conceptual abilities, enabling effective resolution of issues and adaptation to evolving situations.
• Proven numerical and analytical skills, with extensive experience in Excel for data analysis and gathering.
• Intermediate to advanced proficiency in MS Office suite, including Word, and PowerPoint, to facilitate efficient data management and reporting.
• Exposure to project coordination/management is desirable, demonstrating the ability to contribute to project success.
• Ability to work effectively both independently and as part of a team, showcasing adaptability and initiative in various work scenarios.
• Possession of a current Victorian Driver’s License and access to own transport for mobility as required.

Conveniently located in Truganina, Melbourne West, with ample parking available.

Initially, full onsite presence is required, with potential for flexible work arrangements following negotiation.

Offering a competitive salary range of $65,000 - $75,000 per annum, commensurate with experience and expertise.

Nominal hours from 8:30 am to 4:30 pm Monday to Friday, including a refreshing 1.0 hour lunch break.

Immediate commencement for the right candidate.

Initially, a 12-month contract with the possibility of extension based on performance and business needs.

Apply by Sunday, 26 May 2024. Act swiftly as the application process may close earlier based on recruitment progress.

• Professional Development: Grow your skills in financial reporting, Excel proficiency, and cross-cultural communication within a reputable organisation, paving the way for advancement.
• Dynamic Environment: Enjoy a dynamic workplace where each day presents new challenges and opportunities for collaboration and innovation.
• International Exposure: Gain valuable international experience by engaging with Japanese associations and working alongside colleagues from diverse backgrounds, expanding your global perspective.

If this role resonates with your career aspirations and skills, we invite you to apply promptly. For any inquiries or assistance, please feel free to reach out to us.

We appreciate your interest in this exciting opportunity and eagerly anticipate your application. Ensure your resume aligns with the outlined requirements before applying.

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Established in 2015 by a Japanese entrepreneur and recruitment specialist, Career Meister is a Melbourne-based recruitment agency dedicated to connecting exceptional talent with businesses across Australia.

At Career Meister, we cater to a wide range of industries, with a special emphasis on serving Japanese companies in Melbourne and throughout Australia. Additionally, we focus on Australian businesses engaged in partnerships with Japan and other Asia-Pacific countries.

Our team of experienced recruitment experts is committed to providing exceptional service and care to both clients and candidates. We communicate seamlessly in both Japanese and English, ensuring a personalised and effective experience. Whether you're a job seeker or a company looking to hire, we are here to support and guide you on your career journey in Australia. Tell us your story, and let us help you achieve your career goals.

E-mail: ****@careermeister.com.au
Web: https://careermeister.com.au/
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