Lease Administration Associate

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

We are seeking a Lease Administration Associate to join our dynamic team at JLL, working with our Federal Government client. In this role, you will be responsible for abstracting leases and other updates, calculating rent roll reports, liaising with internal and external contacts, generating monthly reporting, managing Lease Administration queries, and ensuring compliance with global guidelines.

An Overview of the role:

• Abstract leases and other updates following instructions from PEGA within agreed time frame
• Calculate fixed, CPI, and lease events report for Lease Administrators on a monthly basis
• Liaise with internal and external contacts when required
• Generate and distribute monthly reporting including rent roll
• Process ad hoc invoices and review recurring invoices and statements
• Liaise with landlords when required and manage landlord queries
• Ensure vendor/landlord details are maintained as required
• Assist in preparing and distributing ad hoc reports
• Adhere strictly to agreed procedures and process flows according to guidelines
• Manage various trackers for data governance and compliance
• Perform document and data management tasks
• Assist with budgeting and reporting activities
• Participate in annual audits
• Liaise with Finance and Leasing teams as required

Sounds like you? This is what we are looking for:

• Relevant work experience in Lease Administration or related field. Broader property and/or finance experience is also welcomed.
• Understanding and interpretation of commercial real estate leases and rent roll reporting
• Excellent attention to detail and organizational skills
• Ability to work independently as well as collaboratively in a team
• Knowledge of rent roll data and reporting, accounting, and reconciliation
• Experience using property management/Lease Administration systems and Microsoft Excel reporting
• Exceptional written and verbal communication skills

What you can expect from us: 

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number THREQ352209

Location:

On-site –Melbourne, VIC, Sydney, NSW

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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