AddressWe are seeking an experienced Legal Assistant or Executive Assistant to join our Melbourne Real Estate team supporting Melbourne Office Managing Partner Jane Hodder and team of senior lawyers.
As Legal Assistant to the Office Managing Partner, you will play a crucial role in the day-to-day of our Melbourne office and the Real Estate team. Your day will involve:
- Managing Jane's calendar with appropriate meeting lead times including travel and diary management.
- Managing and drafting correspondence, preparing reports, and handling of confidential documents and information with discretion.
- Liaising with internal and external stakeholders ensuring smooth communication and prompt resolution of queries.
- Supporting strategic initiatives and events led by Jane and our executives.
- Coaching and mentoring team Administrative Assistants.
- Managing billing processes for the team including clients with specific and more complex billing needs.
Skills & experience:
This role will suit someone with strong organisational skills, excellent attention to detail, ability to keep the highest level of confidentiality and a strong sense of initiative.
You will also have:
- 5+ years Legal Assistant or Executive Assistant experience.
- Ability to anticipate Partner requirements.
- Previous billing experience is essential (Aderant Expert - preferred but not essential).
- Strong time management and organisational skills.
- Previous matter management experience is advantageous.
- Sound judgement and business acumen with the ability to maintain a high level of professionalism and confidentiality.
- Excellent written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
What you can expect from us:
- We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
- We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
- We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser - https://marketing.hsf.com/20/29354/landing-pages/hsf-benefits.pdf
- Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.
Applications:
We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.
This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We are not accepting candidates via agencies. Thank you.
