Executive Assistant To Chief Legal Offic

Position Details
Reference Number 35291
Position Title Executive Assistant to Chief Legal Officer and Board Secretariat
Employment Status Permanent Full Time, Permanent Part Time
Location Golf Links Road, Frankston Hospital
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• Immerse yourself in a high functioning, friendly, inclusive and supportive team that prides itself on providing exemplary governance, legal, privacy risk and compliance advice and support.
• Great office location in Frankston with the ability to work from home one day per week.
• Permanent Full Time, Permanent Part
• Classification: Grade 3 (HS3)*

Who We Are and What We Stand For
Peninsula Health is the major metropolitan health service caring for a community of 300,000 people. Our Vision is to provide exceptional health and community care. To realise this vision we need people who strive for a sense of achievement, take an interest in their individual growth, enjoy innovation and looking for ways to improve and have a passion for communicating and connecting with others.
In representing Peninsula Health, we expect all employees and volunteers to reflect our values: Be the Best, Be a Role Model, Be Open and Honest, Be Compassionate and Respectful and Be Collaborative. We are One Peninsula Health.
What You Will Be Doing
The Executive Assistant to Chief Legal Officer and Board Secretariat is responsible for providing a high-level administrative support to the Chief Legal Officer. The role coordinates a range of administrative and reporting functions on behalf of the Chief Legal Officer. Under the direction of the Chief Legal Officer and in collaboration with the Chief Executive and Board Chair, the Executive Assistant to Chief Legal Officer and Board Secretariat, is responsible for the day-to-day administration, logistics and secretarial activities of the Board of Directors.
What You Need
Key responsibilities include:
Support the daily operation of the Chief Legal Officer, including associated secretarial and administrative functions.
Board Secretarial duties, including, compilation and distribution of Board papers, agenda preparation, minute taking for Board and Board Committee meetings, support to the Board Chair as required.
We anticipate you will have:

• Previous corporate governance and Board administration experience.
• Previous senior administrative assistant experience.
• Proficient drafting, editing and proofing skills.
• Computer skills in Office 365 and Board Portal.
• Excellent written and oral communication and interpersonal skills.
• Ability to multi-task and meet deadlines in a faced-paced environment.

What Next
If you experience any issues signing in or registering, please feel welcome to contact us - the People Experience Team on (03) 9784 2700.
Additional Requirements
Peninsula Health is an Equal Employment Opportunity Employer that is committed to inclusion and diversity and promotes a workplace that welcomes and includes the unique contributions of all people. We encourage applications from individuals who identify as being Aboriginal and Torres Strait Islander, are culturally diverse, LGBTQIA+ or who have a disability to apply. We are also strongly committed to the safety and wellbeing of children and young people.
We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process.
To find out more about our recruitment processes, compliance obligations and to prepare your application to join our team please visit:
*Please refer to salary circular for HEALTH AND ALLIED SERVICES, MANAGERS AND ADMINISTRATIVE WORKERS (VICTORIAN PUBLIC SECTOR)
(SINGLE INTEREST EMPLOYERS) ENTERPRISE AGREEMENT 2021-2025
for salary range. Sub-grading will be based on years of experience.
This role must be fully vaccinated for Covid-19 and meet the requirements of the Peninsula Health immunisation policy.
Join Peninsula Health and help us to deliver safe, personal, effective & connected care to every person, every time.
Selection Criteria Essential: Previous corporate governance and Board administration experience.
Essential: Previous senior administrative assistant experience.
Essential: Proficient computer skills in Office 365 and Board Portal
Essential: Excellent written and oral communication and interpersonal skills.
Essential: Ability to multi-task and meet deadlines in a faced-paced environment.
Desirable: Understanding of Victorian Health Boards and Governance
Desirable: Previous experience in a public health care facility
Desirable: Formal qualification in governance or health administration.
Contact Person Trudy Ararat
Contact Number 0404889340
Contact Email tararat@phcn.vic.gov.au
Alternate Contact Person Suzie Tomlinson
Alternate Contact Number 97848211