Legal Billing & Debt Collection Clerk

Coleman Greig is one of NSW’s premier law firms. We are proud of our reputation as Greater Sydney’s law firm of choice. People are at the core of our business, which is why we are committed to attracting and retaining the best talent.

Over our 96 years, Coleman Greig has been certified as a Great Place to Work and has been recognised in numerous industry awards for excellence including the annual Lawyers Weekly Awards – Women in Law, Partner of the Year, 30 under 30 and the Australian Law Awards.

We have offices across the Sydney metropolitan area which enables us to attract high calibre clients that include public companies, SMEs, subsidiaries of multi-nationals, as well as some of Australia’s most recognisable companies and brand names.

We have an amazing opportunity for an experienced Legal Billing & Debt Collection Clerk/ to join our Finance Team! 

Based in our Headquarters in Parramatta, the successful applicant will be responsible for the completion of all facets of the billing function - administering, preparing and processing high-quality client bills in a timely manner in accordance with the firm’s client billing guidelines and legal service agreements. 

Key responsibilities include:

• managing the firm’s full billing cycle and Debt Collection process;
• responsibility of issuing timely and accurate invoices, e-invoices and credit notes in accordance with the firm’s billing processes and guidelines and ensuring necessary authorities are obtained;
• managing the collection of firm debts according to the firm’s Debt Collection processes;
• preparing and distributing WIP reports to each practice group;
• submitting invoices to clients via email and using the firm’s online billing platform;
• time and disbursement transfers and write offs;
• communicating with lawyers, legal secretaries and clients regarding accuracy of bills, rate verification and adherence to deadlines, including answering any queries they may have;
• providing timely solutions to any invoicing-related problems including correspondence with clients;
• checking and updating client contact details and any matter financial data as and when required;
• processing cash receipts and monitoring payments;
• accurately maintaining and updating the billing folders in the firm’s internal document management system;
• preparing thorough reports on billing activity for clients and/or Team Leaders using clear and reliable data;
• maintaining accounts receivable/accounts payable and Debt Collection information and data where required;
• communicating and coordinating with the wider finance team on various matters;
• participate in the development, improvement and implementation of billing procedures;
• provide training to fee earners, secretaries and new team members on the firm’s billing and Debt Collection processes;
• assist with billing and Debt Collection transformation projects/testing and rollout as and when required; and
• provide assistance with specific tasks from other finance team members during periods of absence. 

The ideal candidate will possess the following:

• 2-3 years’ proven experience working in a billing and/or Debt Collection capacity within a law firm or financial services firm;
• experience using and supporting Open Practice online billing platform or similar;
• adherence to GST laws and best practices with regards to invoicing and payment collection;
• a good understanding of finance and accounting department needs within a legal environment;
• experience dealing with numbers and the processing of financial information;
• a client-centric approach with the commitment to providing outstanding service;
• excellent knowledge of MS Office (particularly Excel);
• proficiency in English;
• high degree of accuracy, attention to detail and trustworthiness;
• proven ability to prioritise workload within a busy environment and meet deadlines;
• excellent communication skills both written and verbal; and
• enjoy working in a fast-paced high-performing team.
 

If you would like to work for a company that takes pride in its history, provides flexible working opportunities and is excited about your future, we encourage you to apply!

Please submit your application through SEEK. Please include a covering letter outlining your experience and interest in this position as well as a copy of your resume.

All information provided will be treated in strict confidence and used solely for recruitment purposes. Due to the high number of responses that we receive, we are only able to respond to successful applicants.

To find out more about Coleman Greig please visit our website www.colemangreig.com.au