AddressAbout Pinsent Masons
Pinsent Masons is a multinational global professional services firm with a purpose – to make business work better for people. We empower our people to question how things are done and to be bold in their ideas. To encourage this we provide an environment where you can drive your career development, work flexibly and learn fast.
While legal services are at the heart of what we do, we are at a firm with a diverse array of teams and skillsets. We are a firm that relies on the work of our talented business operations teams in information technology, finance, business development and human resources to continue to drive the growth we have experienced since arriving in Australia in 2015.
With offices in Melbourne, Sydney and Perth, we work on major projects and matters that are driving the building of key infrastructure and the transition to renewable energy across Asia Pacific. You will collaborate with our teams across the United Kingdom, Europe, Middle East, Asia and Africa and you will be supporting the work of 2000 lawyers widely considered to be leading lights in our sectors of focus.
The Opportunity
We are seeking a proactive and motivated Legal Assistant to support a team of Lawyers in our Risk Advisory Services and Finance & Projects group, seated in our Perth office. This is an exciting opportunity to work for a growing team, in a fast-paced and high energy role that is full of variety.
This role needs an individual with a mix of legal secretarial and PA capability as you will provide administrative support on front and back-end construction matters, along with sophisticated personal assistant support. We are looking for someone who loves taking initiative to identify the needs of the team and action tasks with limited need for direction.
You will be a key member of the Perth team, heavily relied on for your exceptional organisational skills, with a keen eye for process and system improvement to make your role and team function at their most effective. Being a confident communicator will be a necessary skill as you will engage with clients and senior internal stakeholders on a regular basis.
You will also be part of a friendly and collaborative team of Legal PAs across Australia with many opportunities to get involved in firm wide initiatives across a range of areas including health and wellness, diversity and inclusion, and social.
Key duties and responsibilities:
- Support team of lawyers with their day-to-day tasks by proactively monitoring emails, phone calls and voicemails, managing diaries, booking travel, processing expenses, and troubleshooting any issues that arise
- Drafting and preparing correspondence, presentation slides, and other materials, and general document production by way of scanning, copying and printing
- Matter administration management ensuring all emails and hard copy correspondence are accurately filed in a timely manner
- Supporting the client and matter engagement process by setting up new matters, ensuring compliance through conflict searches and anti-money laundering checks, and preparing engagement letters
- Deliver excellent service to the firm's clients by building and maintaining effective relationships, developing knowledge of team clients and their business, and organising client dinners and events and working closely with the Business Development team
- Assist with client billing through the firm's Aderant billing system, complete cheque requisitions, process third party invoices, trust money, and BACS authorisations
- Provide support to the PA team by providing team assistance as required
About you
To be considered for the role, you will have:
- Experience working in a support role in a professional service environment
- Experience working within the construction, infrastructure and/or energy sectors favoured but not paramount
- Strong knowledge of Microsoft Office Word, Outlook, and PowerPoint, with experience using expense management, and billing software
- A confident communicator with the ability to engage with varied client and stakeholder audiences
- Good written communication skills with strong attention to detail
- Proactive and comfortable taking initiative when faced with new challenges
- Strong organisational skills and ability to handle multiple priorities
- Demonstrate a high level of discretion and confidentiality at all times
- Be an effective team player and have strong interpersonal skills including confidence, positivity and the ability to gain credibility
- Bring energy and passion to the role!
In addition, the following mandatory requirements apply:
- Work Rights: Valid Right to Work for the country you are applying in. Visa sponsorship is not available for this position.
What makes Pinsent Masons a great place to work?
- We have a global reach and a local feel. With 28 offices and 2000 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
- We do things a bit differently. Legal services are at the core of our business, however we have diversified into other areas providing complimentary services to clients through offerings like Vario flexible services.
- We like to be flexible. Our firm is professional and allows you to bring our whole self to work. Dress for your day and in your own style and participate in practices that support your wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
- We're lots of fun and very inclusive. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.
Diversity and Inclusion
At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.
Contact Details
If you're interested in learning more or discussing this opportunity in further detail, please contact Internal Recruitment Advisor Gemma Feeney via ************@pinsentmasons.com.
