Legal Secretary / Personal Assistant

About the Business

Duffy & Simon is a progressive leader in the legal industry with 50 years experience. We offer premium legal advice in numerous areas of law. Our practice consists of 6 experienced partners, an outstanding team of young lawyers and a dedicated legal support team.

Legal Secretary / Personal Assistant

The position is permanent part-time, and we are open to flexible days and hours (up to 30hrs), so this is a great opportunity for those looking for a better work/life balance.

About the Role

Working under the direction of Partners and being responsible for 2-3 lawyers, you'll enjoy being involved in a wide range of diverse and complex matters, mainly regarding probate & conveyancing. You will be dedicated, proactive and able to provide a range of secretarial and administrative assistance in a timely and efficient manner.

Position Responsibilities

Some of your duties will include, but not limited to;

• Assisting with probate tasks including gathering information about estate, assets & liabilities, drafting probate advertisement & applications

• Drafting wills & power of attorneys

• General legal administration and file management including assisting with preparation of documents, reviewing and preparing correspondence, filing and task management

• Taking phone calls, diary and email management including arranging appointments, liaising with clients, Barristers and external parties

• Word processing and Dictaphone typing of legal documents and general correspondence

• Invoicing

• Assisting with process improvements

• Assisting with other firm-related tasks as necessary

• Opportunity to learn new skills

Attributes

Skills and experience we'd love...

To secure this exceptional opportunity you will ideally have previous experience as a Legal Assistant/Secretary within estates/probate. You will be proactive, organized and have exceptional attention to detail. You will also demonstrate;

• Enthusiastic and dedicated approach showing initiative and willingness to learn

• Strong organisation and time management skills with the ability to multi-task and meet multiple deadlines

• Advanced MS office skills including fast and accurate typing skills (essential)

• High degree of diplomacy and discretion and an ability to maintain confidentiality

• Ability to develop rapport with others quickly and maintain positive relationships

• Ability to work autonomously and show initiative as well as within a team environment

• Previous experience with LEAP is advantageous though not essential

• Available to work onsite within the office, this is not a remote position

Please submit applications including a covering letter and a resume to Peta, People & Culture Manager at peta@duffysimon.com.au

We would like to thank all applicants for applying and wish to advise that only those candidates selected for interviews will be contacted.