Address Job description
Agency Department of Territory Families,
Housing and Communities Work unit Office of the Chief Executive
Job title Manager Executive Services Designation Senior Administrative Officer 1
Job type Full time Duration Fixed to 28/06/2024
Salary $126,030 - $140,795 Location Darwin
Position number 24409 RTF 286905 Closing 14/01/2024
Contact officer Michelle Grantham on 08 8999 2922 or michelle.grantham@nt.gov.au
About the agency https://tfhc.gov.au
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=286905
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF
YOUR TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website. Aboriginal applicants will be granted priority consideration for this vacancy.
For more information on Special Measures plans, go to the OCPE website.
Primary objective
Provide leadership and operational management to the team responsible for providing high level executive support to the
Chief Executive and Deputy Chief Executives. This includes special projects assistance, corporate support, information
management, executive officer and executive assistant services, secretariat services to various agency governance
committees, managing the engagement of the most senior agency executives with the offices of multiple Ministers, and
managing executive and ministerial correspondence processes.
Key duties and responsibilities
1. Lead a team in the timely delivering of high quality executive support and corporate services to the Chief Executive and
Deputy Chief Executives through the effective management of resource, workflow and performance of the Executive
Assistants and Executive Officers.
2. Manage the day to day finances, administration, information management and human resources of the Executive
Services team to ensure accurate and effective services are provided.
3. Ensure high quality secretariat and coordination services are provided for key executive governance committee
meetings of the Department, and for meetings of senior executives with Ministers across multiple portfolios.
4. Provide high level advice and guidance to senior management on government protocols, procedures, and timelines.
5. Develop and implement policies, procedures, and internal processes to support the operations of the Office of the Chief
Executive team.
6. Deliver high quality secretariat and coordination services to key executive governance committee meetings.
Selection criteria
Essential
1. Demonstrated leadership experience in successfully managing the delivery of secretariat and executive support service
in a busy and complex organisational environment.
2. Demonstrated experience in managing staff performance, budgets and business planning in an environment of
continuous improvement.
3. Highly developed communication and interpersonal skills, including demonstrated experience preparing written
correspondence and reports to a high standard and ability to collaborate and negotiate effectively with stakeholders.
4. Demonstrated experience in developing and implementing policies, procedures, and internal processes to support the
operations of a team.
5. Demonstrated experience in providing high level advice and guidance to senior management on government protocols,
procedures, and timelines.
6. Proven ability to work effectively to deliver outcomes within tight deadlines, with high standards and attention to detail.
Desirable
1. Relevant tertiary qualifications in business, public administration, public policy or similar.
Further information
The recommended applicant will be required to hold a current Working with Children Clearance notice and undergo a
criminal history check (a criminal history will not exclude an applicant from this position unless it is a relevant criminal history).
