Marketing And Administration Assistant

JOB DESCRIPTION:We are looking for an experienced Marketing and Administration Assistant to join our team to ensure the efficiency of the Structural Heart team.Reporting to the General Manager ANZ (Structural Heart), this role is critical in providing personal assistance to the GM and general administrative support to the Sales and Marketing Teams.Your key responsibilities include:Executive AssistantPerform administrative duties and provide personal assistance including co-ordinating diary, minute taking for various meetings and composition of communications, letters, memos, emails.Monitor, redirect and respond on manager’s behalf, where appropriate for incoming phone calls and emails.Scheduling, co-ordinating and booking of flights, accommodation, conferences, meetings.Submission of business expenses.Manage communication between the Area/Division leadership and Affiliate leadership.Perform other related functions and responsibilities as directed by Manager.Marketing AdministratorSupport marketing-driven activities including advanced promotional material development, meeting minutes, mailers, trade stands, presentations, photocopying and binding documents, organising catering and other administrative activities.Organising meetings.Coordinate with the Sales team the distribution and recording of sponsorship activities.Assist with organising customer events and arrange travel, accommodation and agenda.Management of Health Care Professionals (HCP) – manage all aspects of the HCP Approval process with Business Managers.Logistic support in organising state meetings, National Sales Conference and Mid-year Cycle meeting.Assisting with routine implant/stock transfer processing and sales invoicing for field employees.Assist with management of inventory and short dated stock.Assist with sales data management.Attend company sales meetings and customer events as required.LMS administration.What sets you apart?Minimum 5 years’ experience in a senior administrative role.Industry experience in medical devices or pharmaceutical highly considered.Strong communication and interpersonal skills with confidence in building effective working relationships with diverse stakeholders.Strong organisational skills with ability to plan, perform and prioritise multiple tasks seamlessly with excellent attention to detail and consistency of high-quality output.Ability to adapt to ambiguity and changing situations quickly; resilient and enjoy working in a fast-paced corporate environment that is results-driven.A naturally welcoming and optimistic disposition.Due to the inherent requirements of the role, the preferred candidate must provide evidence of full COVID-19 vaccination before the commencement date and maintain a fully vaccinated status for the period of employment.What we offer you!Free parking, onsite gym and Barista at our Macquarie Park officeWellness programsProfessional and personal development opportunitiesDiscounted shares programBeing part of an organisation reputed to be a World’s Top Employer recognised for our workplace culture that values healthy living, diversity and equal opportunityAbbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 113,000 colleagues serve people in more than 160 countries.Abbott is committed to building a diverse workforce that values diversity across gender, age, culture, disability and lifestyle.In order to be eligible to work for Abbott in Australia or New Zealand, you must hold current working rights with no restrictions, for the respective country applicable.We ask that recruiters respect our internal recruitment process and PSA panel, and refrain from contacting us, or referring candidates to this role.The base pay for this position is N/AIn specific locations, the pay range may vary from the range posted.JOB FAMILY: Administrative SupportDIVISION: SH Structural HeartLOCATION: Australia
Macquarie Park : 299 Lane Cove RoadADDITIONAL LOCATIONS:WORK SHIFT: StandardTRAVEL: Not specifiedMEDICAL SURVEILLANCE: Not ApplicableSIGNIFICANT WORK ACTIVITIES: Not Applicable