AddressMaxitool are seeking an experienced high-level Administrator with a broad-ranging skill set to work at our Head Office in Edmonton (Cairns). This position provides clerical, marketing, HR and administrative support across the Maxitool Group of businesses, with duties varying from day to day depending on the immediate requirements.
The main duties will include:
- Prepare presentation documents, collate information and manage the process for tenders, grant submissions and similar project proposals
- Create, maintain and update company documents and templates
- Oversee the brand management and document control functions
- Maintenance of the website & social media functions and single point liaison with contracted external media professionals
- Produce & update employment contracts, policies & procedures using templates from a web-based HR subscription software, including researching relevant information as required in relation to changes in IR/HR law, awards and any identified issues
- Manage IT and telephony requests – single point liaison with external IT providers re new logins, programme accesses, diversions, etc.
- Maintain relevant IT & telephone registers
- Implement and maintain procedures & systems
- Organise safety meetings, take & distribute minutes
- Assist in the management of WorkCover claims and incident reporting
- Enter incident reports and safety data into STEMS
- Assist in contractor management
- Manage visa and work permit applications for overseas staff
- Back up support re the organisation of staff training & ticket renewals, mobilisation of crew, freight and similar logistics functions
- Provide general administrative and clerical support
The successful applicant will ideally have prior experience in an administrative role and be able to demonstrate:-
- Exceptional computer skills with solid experience in a range of software packages and web based programmes such as:-
- Microsoft Office, MYOB, Adobe Acrobat Pro, In-design / Photoshop / Illustrator (or similar), WordPress, Work Management & CMS software
- Experience in marketing and the use of social media platforms and website editing
- Fantastic communication skills, both verbal & written
- Prior experience in preparing and writing high level business documents
- Document control experience
- Exposure to HR functions including employment contracts and associated compliance requirements
- The ability to use, initiate and maintain a high degree of confidentiality, discretion, and judgement whilst maintaining a strong customer service approach
- Highly organised with excellent time management skills
- Able to multitask and appropriately manage conflicting priorities whilst maintaining a high level of accuracy and attention to detail
- Some contract management experience would be an advantage
- Passionate, proactive, reliable & trustworthy
- Current Drivers Licence
If you are a confident self-starter with a great team ethos and this sounds like the role for you, then submit your resume online now through Seek together with a cover letter outlining your suitability for this role.
Applicants must have the right to live and work in Australia.
