Medical Workforce Administration / Medical Administration

Medical Workforce Administration / Medical Administration
Full time – 80 hours per fortnight including ADO
HS1

About the role
The Medical Workforce Administration Assistant will undertake the onsite day-to-day administrative duties including telephone and departmental enquiries, records management, data entry and collection to support the effective and efficient service delivery across the numerous departments within Grampians Health – Horsham.

Key Responsibilities

• Carry out general reception and administrative duties to support the Medical Workforce Assistants at the Horsham Campus
• Provide first contact and redirection of all calls to the Medical Workforce Unit
• Liaise with Medical Workforce Unit team members at Horsham and Ballarat campuses
• Enter fortnightly roster to Optima payroll system, update and manage exceptions
• Upload and update of medical rosters onto SharePoint for relevant medical teams
• Assist with Accommodation booking for locum medical staff

 Skills and experience

• Highly developed organisation and time management skills
• Strong problem-solving attributes
• Ability to work under pressure
• Efficient use of Microsoft Word, Excel, Outlook and PowerPoint
• Pleasant and courteous manner
• Exceptional communication and people skills
• Ability to undertake tasks in an efficient manner

Culture & Benefits
At Grampians Health, we recognise our staff are our greatest asset.  We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Discounted on-site parking
• Access to discounted health club membership
• Staff rewards and recognition programs
• 5 weeks annual leave per year

About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. 

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Horsham Region
Located on the banks of the Wimmera River, Horsham is the retail, business & service centre of the Wimmera region.  With a growing population of approximately 20,000, Horsham is a vibrant city in which to live, work and play.  Horsham offers affordable housing, education and accessible community services. With natural attractions such as the Grampians National Park, Mount Arapiles and the Little Desert National Park nearby, there is plenty to see and explore.  If you are dreaming of a career change with country lifestyle, Horsham is the place for you.

How to apply
Click APPLY or contact David Channon, Manager Senior and Junior Medical Workforce, on 0428 863 *** for a confidential discussion.

All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask.  Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people.

Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.