Night Shift Administration Assistant

Hawk Logistics is a privately owned transport and logistics company specializing in refrigerated freight. In 2011 it all began with one truck - now just 12 years later the company has grown to be nationally recognized, servicing some of Australia’s largest manufacturers of meat, dairy & produce. 

Two opportunities for Administration Assistants have opened up within our dynamic team. The successful candidate will be joining a well-rounded team to assist in all aspects of the businesses Administration function. We are looking for both a Night Shift Administration Assistant (09:00pm - 06:00am). 

Your resourcefulness and ability to solve problems whilst being supportive to other team members is essential, along with a positive attitude and an ability to complete tasks in a timely manner.

Key Qualities of the Successful Candidate:

• Previous experience in an Administration within Transport and Logistics. 
• Excellent verbal and written communication skills.
• Professional personal presentation.
• Customer Service orientated.
• Excellent organizational and time management skills.
• Attention to detail and a high level of accuracy.
• Able to work autonomously and as a team.
• Initiative and reliability.
• Intermediate to advanced computer skills with MS office, including Excel.
• Experience with the JAIX or Freight 2020 TMS systems desired. 
   

Primary Responsibilities:

• Overseeing several administration functions and playing a key function between operations and our administration process.
• Establishing a standard for administrative processes and tasks for both local and regional depots. 
• Managing a central depository of data and documentation.
• Reconciling of driver hours and preparation of reports for invoicing all customers & processing transactions. 
• Managing paperwork return for all deliveries and proactively following up with management and drivers. 
• Monitoring email accounts and responding professionally to customer queries.
• Engaging with team to drive changes in our administration processes. 
• Involvement in aspects of Operations including preparing delivery documentation and developing relationships with customers. 
• Record keeping, and filing as well as uploading documents into SharePoint. 
• General Admin duties.

Want this opportunity?

To be successful in this position, your application should include a cover letter, you will need excellent communication skills, time management, have an eye for detail and have a commitment to high quality outcomes. You will need to be passionate and have a willingness to develop your career in the logistics industry and want to grow with us!  If this sounds like you, we would love to hear from you. 
 

What we can offer

If you have the above qualities, we can offer you:

• An opportunity to grow and prosper within a successful business.
• A friendly supportive team environment, with a terrific work culture.
• Becoming part of a fast paced, growing and dynamic business.