AddressChillflow Solutions
Our mission at Chillflow Solutions is to bring innovation to the marine HVAC industry through collaboration with our clients and partners to deliver comprehensive specialist HVAC & refrigeration engineering solutions at the highest quality. Our services range from design, supply and installation to service, maintenance and ongoing life-cycle support of marine and industrial HVAC Chillers and refrigeration equipment.
Being the sole appointed Australian distributor for J&E Hall ltd (member of the Daikin Group) Marine products which gives is access to first class training and HVAC chiller products.
We now have a great opportunity available for an office manager role to join our team and help manage our day to day operations.
The Role
- Permanent full-time office manager position reporting directly to operations manager based centrally in WA
- Working closely with a close-knit team of experienced engineers and technicians in this specialist marine & industrial HVAC business
- Growing opportunities for personal and career development and sincere investment to help you achieve your best.
- Opportunities for career development
- Dynamic role with multi-disciplinary requirements
- Perfect for an enthusiastic and ambitions person wanting to further their career.
Responsibilities
- Manage and oversee the daily operations of accounts and bookkeeping including month and year end, accounts payable / receivable, general ledger, payroll, budgeting and forecasting, WIP reporting,
- Supporting Finance manager with day-to-day accounts.
- Job system management and reporting
- General office administration duties including processing client calls and emails, management of uniform and stationary, maintenance and upkeep of records and files
- Employee onboarding and HR duties
- Processing of client and supplier invoicing
- Organising of social events and functions
- Onboarding of new client and credit applications within the business system.
- Receiving and processing client PO’s
- Working on client and stakeholders online platforms
- Assisting project managers with job pack data
- Monitoring and maintaining operations emails
- Assistance with compliance, inductions and security
The Candidate
- Minimum 5 years’ experience in a similar role;
- Experience in book keeping or accounts background
- Friendly, positive, proactive approach to your work;
- Ability to work autonomously and use initiative
- Strong attention to detail;
- Excellent customer service skills
- Time-management and organisational skills;
- Experience with Xero, MYOB or similar systems
- Excellent critical thinking and problem-solving skills
- Good data analysis, planning and organisational skills
- Excellent written and verbal communication skills
- Good leadership qualities with the ability to provide direction, empathise and understand, create a team environment and bring out the best in their staff
- Proficient with the Microsoft Office Suite (especially Excel, Word & Share point) and above average computer literacy
- Above all else - drive, energy and a practical approach are the skills we value
Competencies & Licences
Mandatory:
- Previous experience in a similar role
- Current driver’s license
- Full unrestricted Australian work rights
- Ability to pass AFP police check
Preferred but not essential:
- Supervision experience in a similar role
- Experience in project management
- Qualifications in accounts
What you'll get in return:
- Market leading salary
- Performance bonus system
- Superannuation
- Regular training and career progression opportunities
