Office Administrator

Norman Waterhouse is a leading full-service commercial law firm that has been providing strategic advice and practical solutions to a broad range of clients public and private, national and international, for 100 years.

A fantastic full-time opportunity exists for a confident, energetic and flexible person who values the importance of great client service and who thrives in a busy office environment. The role presents the opportunity for career advancement for the right candidate and training will be offered to see you succeed.

As a key member of the Administration team, you will be an all-rounder in the office as well as being a face of the firm both externally in the Courts and Government offices plus greeting and welcoming our valued clients.  To be successful in this role you must be highly organised and have a flexible, proactive approach along with strong teamwork principles. Exceptional presentation and the ability to build trusted relationships with all key stakeholders are also essential to this role.

Responsibilities include:

• Conduct internal and external rounds
• Ensure all rounds records are accurately maintained and filed
• Reconcile rounds petty cash float weekly and reimbursements
• Assist with meeting room set ups and presentation
• Assist with organisation and setup of IT and AV equipment
• Perform general administrative tasks including managing stationery and kitchen supplies
• Ensure facilities areas and kitchen areas are kept clean and tidy
• Assist with managing a busy switchboard and the reception area
• Ensure clients and visitors are warmly welcomed to the firm
• Professionally respond to client queries and requests
• Perform general administrative tasks, as required

What are we looking for:

• Exceptional customer service skills
• High level of verbal and written communication skills
• Demonstrated ability to provide exceptional client service
• High attention to detail
• High level of organisational skills

An outgoing and positive attitude along with a strong work ethic and excellent communication skills will see you succeed in this role.  

Please direct any queries to Cate Pauley, Financial Controller on 8210 1214.

Applications close COB Tuesday, 2 April 2024.

Candidates only to apply.