Office Administrator

Austin is a leading global provider of innovative engineering mining solutions and products. Austin (ASX:ANG) is a leading designer, builder, and sustainer (on and off mine site) of customised mining solutions for the world’s largest mining companies. Headquartered in Perth, Australia, Austin provides our partners across six continents, innovative and market-leading end-to-end mining solutions. From our facilities in Australia, Indonesia, America and Chile, Austin delivers a global and local presence in the world’s principal mining regions delivering high-quality, cost-effective solutions, delivered on time and backed by a life of product support.

Your Future Role 

Austin Engineering has an exciting full-time position for an enthusiastic Office Administrator to champion general office administration duties, providing support and assistance to various Austin Engineering departments. 

Key Responsibilities 

• Occupying reception area, greeting and supporting visitors
• Assist in preparation of job cards and sales handovers for won projects.
• Preparation and delivery of Weekly and other periodic or contractual reporting for internal and external stakeholders.
• Updating internal registers
• Assist in the preparation of VIP meetings i.e. PPE layout, food and drink presentation etc.
• Creation of ERP projects, sales orders and shared drive job folders for all projects (capital sales, spare parts, refurbishments and warranty).
• ERP system requisitioning of external parts and intercompany capital sales.
• Administration/updating of Austin documentation in customer portals.
• Travel booking, including client-specific requirements for site mobilisations, for Austin personnel and contractors.
• Answering desk phone and group mailboxes.
• Processing electronic signing requests.
• Plan company events
• Requesting quotes for office and facility maintenance
• Issue and maintain register of keys, swipe cards and office access codes
• Assist in the development of new and improvement of existing sales and other business procedure.
• Other tasks as directed by management within your skills, ability and reasonable working hours expected relative to the position level.
• Comply with Austin Engineering Group Risk Management, Quality Assurance and Health, Safety and Environment management systems, including statutory obligations.
• Foster a zero-incident safety culture within all operations.
• Promote a safe working environment and working practices.

Qualifications, Knowledge & Experience

• Min. 2 years' experience in Office Administration role, or similar.
• Experience in Microsoft Office applications essential.
• Experience in ERPs (particularly Pronto, MYOB, NetSuite) desirable.
• High level Interpersonal communication skills, both written and oral.
• High level of attention to detail and pride in work.
• Willingness to enthusiastically learn new process and products.

We offer the successful candidate

• Competitive salary and employee support
• Growth and career opportunities working in a global organisation
• Supportive, dynamic, professional, and evolving company
• Employee benefit scheme with amazing discounts at major retailers etc.
• Flexible work/ access to 9-day-fortnight arrangements

At Austin Engineering our people are valued as vital members of our diverse and expanding workforce. We provide a supportive and inclusive team environment, where learning and development are encouraged and promoted.

Come and join the future……a truly global world-class team.