Office Administrator / Manager

Company Overview: 

Join our dynamic team at Your Commercial Property Specialist (fondly known by our clients as CPS); a thriving commercial real estate company dedicated to raising the bar on how commercial real estate is sold, leased and managed on the East Coast.

We are committed to excellence, innovation, and creating a positive work environment where every team member can thrive and contribute to our success. 

As we continue to grow, we are seeking a proactive and organised Office Administrator / Manager to support our daily operations and contribute to the efficiency and success of our team.

Location: 

Coffs Harbour 

Job Description: 

As an Office Administrator / Manager at Your Commercial Property Specialist, you will be the backbone of our office operations, providing essential administrative and staff support to ensure smooth and efficient functioning of the workplace. 

You will be responsible for a variety of tasks, including but not limited to managing office statutory compliance, agency agreement accuracy, staff job descriptions and performance reviews, ensuring company HR requirements are satisfied, office budget management, coordinating meetings and appointments, and assisting other team members complete their roles and administrative projects as needed. 

This role offers an excellent opportunity to work in a dynamic and collaborative environment and make a meaningful impact on the success of our organisation and their clients.

Salary will be reflective of experience and proven ability to add value to the company.

Key Responsibilities:

• Greet and assist visitors, answer phone calls, and respond to enquiries in a professional and courteous manner.
• Coordinate and schedule meetings, appointments, and travel arrangements for team members.
• Manage office supplies inventory, place orders, and ensure adequate stock levels are maintained.
• Assist with the preparation and distribution of correspondence, reports, and presentations.
• Maintain and update office records, databases, and filing systems in an organised, efficient and compliant manner.
• Assist with basic accounting tasks, such as processing invoices and client reconciliations 
• Ensure company HR requirements are met and employment contract requirements are satisfied
• Ensure staff are supported and receive the training required to carry out their roles efficiently, safely and compliantly. 
• Ensure the company meets industry standards and regulatory requirements 
• Support office events and activities, including coordinating logistics and assisting with setup and cleanup.

Qualifications:

• Proven experience in office administration or related field.
• Strong organisational and time management skills, with the ability to prioritise tasks and multitask effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other basic office software.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently with minimal supervision and as part of a team.
• Ability to ensure compliance is maintained at all times 

Benefits:

• Competitive salary commensurate with experience.
• Opportunities for professional development and career advancement within the company.
• Collaborative and supportive work environment with a focus on work-life balance.
• Flexible hours with ability to work school hours if need 

How to Apply: 

If you are a motivated and organized professional with a passion for supporting office operations and contributing to the success of a dynamic team, we invite you to apply for the Office Manager position at Your Commercial Property Specialist.

Please submit your resume and cover letter outlining your qualifications and interest in the position to *******@yourcps.com.au

Your Commercial Property Specialist is an equal opportunity employer committed to diversity and inclusion in the workplace. We value the unique perspectives and talents of our employees and strive to create an inclusive environment where everyone can thrive and contribute to our success.