Office Coordinator And Personal Assistant

What the role offers:
Join a quality South Australian Property Group as their Office Coordinator and Personal Assistant to the Managing Director. In this varied role, you will be part of a passionate and dedicated team with a vision based on client satisfaction, integrity, and quality. In this key role, you will be able to make a difference and support the business as it grows.
 
Role overview:
The Office Coordinator and Personal Assistant provides comprehensive administrative support and assistance to the Managing Director. This role involves managing a wide range of administrative tasks, coordinating schedules, handling confidential information, and acting as a liaison between the Managing Director and internal/external stakeholders. As the Office Coordinator and Personal Assistant, you will play a critical role in supporting the Managing Director and contributing to the overall success of the organisation.
 
Main responsibilities:

• Manage the Managing Director's calendar, schedule appointments, and coordinate meetings
• Prioritise and organise meetings, ensuring all necessary materials are prepared in advance
• Serve as the primary point of contact for internal and external stakeholders, screening and prioritising incoming communications
• Draft and prepare correspondence, emails, memos, and reports on behalf of the Managing Director
• Coordinate and schedule internal and external meetings, including logistics, venue booking, and catering
• Prepare agendas, minutes, and other meeting materials as required
• Retrieve and distribute relevant documents, reports, and presentations as requested
• Build and maintain positive relationships with internal teams, external clients, partners, and stakeholders
• Represent the Managing Director in meetings and events when necessary
• Support the Managing Director in executing special projects, initiatives, and assignments
• Assist in the coordination and implementation of company-wide events and activities

What you will bring:

• Proven experience as an Office Coordinator / Personal Assistant
• Strong organisational and time management skills with the ability to multitask effectively
• Excellent verbal and written communication skills
• Intermediate / advanced IT skills, specifically in Microsoft Office Suite
• Strong attention to detail and problem-solving skills
• Professionalism, integrity, and the ability to maintain a high level of confidentiality
• Flexibility to adapt to changing priorities

To Apply:
Click apply now and upload a current Resume in Word format.
 
Application Process:
All applicants will be contacted via email in the first instance to advise if progressing or if unsuccessful. For further information and a confidential discussion contact Michaella Prow on 0434 983 ***.