AddressABOUT MARS
MARS were established to deliver the vision of doing Recruitment better. A business with the scope of a larger organisation with the responsiveness of a boutique agency. Founded in 2008, MARS have experienced a period of consistent growth since inception currently employing over 50 staff across 3 locations nationally in Sydney, Melbourne and Perth.
We focus on sourcing niche permanent and interim talent through our team of specialist recruitment professionals who take the time to understand client needs, overlay market knowledge and insight and deliver high quality, sustainable, diverse recruitment solutions within efficient timeframes.
Over the years we've worked hard to create a unique culture that gives our team the freedom and flexibility as well as a rewarding work environment in which to build a successful career. We're a passionate bunch and we're always on the lookout for talented professionals that share our values and can add to our unique culture.
ROLE OVERVIEW
As Office Manager, your primary responsibility is to support the Recruitment Consultants in their day-to-day administrative tasks, manage and maintain the corporate office, as well as provide Personal Assistant support to the Director/s.
You will work as part of the broader Administration team, servicing the consultants who work across a variety of recruitment verticals. You will become a subject matter expert in all administration processes and requirements for the office.
- Being the first point of contact for all office related queries such as technical IT support, office supplies and processes.
- Offer comprehensive administration support to our Recruitment Consultants, ensuring smooth operations within their respective verticals.
- Direct liaison with our outsourced Payroll and assisting in the management of the contract process for candidates to include timesheet and approval support
- Execute administrative duties such as formatting resumes, drafting contract agreements, and managing candidate documentation.
- Provide dedicated Personal Assistant support to our Director and Associate Director, handling tasks like expense processing and travel arrangements.
- Organise and book events for the team, as well as arranging travel when required
- Liaise with the administration team nationally and work collaboratively
- System and document management of the recruitment process
- Processing of placements to ensuring adherence to compliance requirements
- Building Management liaison - Lodging work order tickets within internal building portal
- Greeting guests, external stakeholders, trades
- Managing the reception line, transferring calls, distributing voicemails
REQUIREMENTS:
- Experience in office management or administration, preferably within recruitment or similar professional services environment.
- Demonstrated ability to multitask and prioritise tasks effectively.
- Possess a positive "can-do" attitude with a willingness to tackle any task, no matter how challenging.
- Strong organisational skills with meticulous attention to detail.
- Excellent communication abilities, both verbal and written.
- Proficiency in IT systems and software, with the ability to troubleshoot basic technical issues.
- A proactive and adaptable approach, capable of thriving in a dynamic, fast-paced environment while being a team player.
