Office Manager

• AFR's #2 Best Place To Work 2023

• Gorgeous Surry Hills location, work from our office that is situated in our showroom
• BCorp Certified company - We believe in Business as a force for good.

About this Opportunity

The Office Manager will provide overarching support to the CEO (Based in Melbourne), the Senior Leadership Team (Australia and USA) and the wider team on a daily basis and will assist across a range of administrative tasks. With a strong focus on project management, meeting and agenda management, executive presentation, report preparation and cross-departmental communication, the Office Manager will be integral to the overall efficiency of the team.

This is an integral role for our team and it will play a huge part in preparing us for future growth, both locally and internationally. With a wonderful team to support, a miriad of valuable employee benefits and experiences, and a collegial, engaging and beautifully designed workplace environoment, this role is truely unique.

About Us

Armadillo is a truly sustainable company – for the good of the world we live in and all who journey with us. Our rugs lie lightly on this earth. Founded in 2009 we are an Australian born company, with showrooms in Sydney, Melbourne, Brisbane, Los Angeles, New York and San Francisco.

Our rugs are handcrafted by artisans in India, Nepal and Turkey using natural materials and energy-efficient processes, designed to counteract today’s throwaway culture and stand the test of time. As a certified B Corp, we hold ourselves to the highest standards of sustainability, social responsibility and transparency.

To us, giving back is the only way forward. We donate 10% of net profits from each rug sold to The Armadillo Foundation, the philanthropic arm of our business, which is dedicated to improving lives in underprivileged communities through education, health care and environmental initiatives.

Key Responsibilities:

Office Management

• Sydney office supplies ordering and general office management/coordination responsibilities.
• Property management (lease renewals, repairs etc) where required and across all locations globally.
• Maintain staff directories, org charts and emergency contact information across the office locations.
• Assist and oversee new employee set-up and induction of team members including purchasing of IT equipment.
• Offsite team event management and organisation.
• Executive and staff domestic and international travel management.
• Staff birthday & client Christmas gifting (Australia).
• Manage the showroom’s alarm system and coordinate fire drills, first aid supplies and other WHS responsibilities.
• Update phone lines and other business and office maintenance tasks.
• Arrange team lunches, order office supplies, assist with showroom ordering of toilet supplies, handwash, drinks, rug wrapping services etc.
• Assist in receiving and sorting packages in the Sydney showroom.

HR Coordination

• Assisting HR with various people and culture responsibilities such as onboarding, people data management, leave management, policy distribution and training coordination.
• Assistance with the planning, design and distribution of pulse surveys, leadership 360 review’s, performance reviews and other key people processes.
• Be the subject matter expert for Bamboo HR – our internal HR system that stores all people data and leave documentation.

Administration Support

• High administrative support including the management of highly confidential documents.
• Proactive management of WIP/meeting scheduling, note taking, reports and associated follow-up actions for several stakeholders.
• Ad hoc PA assistance to the CEO when required.
• Executive server filing management.
• Executive and wider team/Senior Leadership Team group diary management.
• Assistance with the objectives, projects and workload associated with our Purpose department.
• Policy drafting, document creation and file management to a high degree of accuracy and efficiency.

About You

Importantly, you believe in and will become an ambassador for our cultural principals which are respect, passion, commitment, integrity and synergy.

Ideally, our new Office Manager will have:

• Previous applicable experience. We would like to chat with candidates that are interested in this role regardless of experience level but would be aiming to fill the position with a candidate that has a minimu of 4 years of related expereince in a professional environment.
• Fantastic interpersonal skill sets and the ability to form relationships, gain trust, maintain transparent communication and assist with broader People and Culture initiatives.
• Ability to effectively and efficiently multitask and prioritise tasks.
• Excellent time management skills.
• Well-developed organisational skills that can assist in coordinating wider teams and encourage collaboration.
• First class attention to detail.
• Excellent verbal and written communication skills.
• Professional discretion.
• Bright and cheerful approach to work.
• Enthusiastic & forward thinking.